DermaMax Medical Center Hiring for FEMALE EXECUTIVE SECRETARY Job at Dubai Full Time

Urgently looking for an extra ordinary Female Executive Secretary candidate in terms of communication skills, admin, document controlling and project coordination at multi national locations.

Salary Bracket mentioned depends on skill set of candidate and may be stretched if candidate is extra-ordinary .

Responsibilities

• Maintain executive’s agenda and assist in planning appointments, online or physical and able to conduct the coordination meetings even in absence of CEO etc.
• Should be able to keep track of all the projects going on at various locations and update CEO on pro active basis.
• Should be able to coordinate with international vendors and follow up for deliveries etc.
• Taking dictations, preparation of minutes of meetings, daily correspondence, checking and writing emails, filing , tracking , progress reporting etc
• Provide an efficient and responsive administrative service to MD, helping him to manage and prioritizes time.
• Should be able to manage interface with contractors , vendors and analyze and report to CEO.
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Should have knowledge of import/export and local supplier handling.
• Coordination between various departments.
• Data analytics and reporting.
• Responsible for creating, developing and deploying a new filing system and electronic archiving and data retrieval system for the company
• Procurement and negotiation skills
• Make travel arrangements for executives
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned.

Requirements

• Proven experience as executive secretary or similar administrative role
• Proficient in MS Office and “back-office” software (e.g. ERP).Excel and PPT skills especially.
• In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of business communication.
• Familiarity with basic research methods and reporting techniques
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality
• Degree in business administration or relative field.

Job Type: Full-time

Ability to commute/relocate:

• Dubai: Reliably commute or planning to relocate before starting work (Preferred)