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Description:
ZOGI LABS is seeking an exceptional candidate to provide top-level assistance to high-level executives, including HR-related tasks and office management. The ideal candidate will possess strong organizational and communication skills, along with a keen attention to detail.
Responsibilities:
Calendar Management: Efficiently manage executives’ calendars, scheduling appointments, meetings, and travel arrangements.
Email and Document Management: Handle incoming emails and respond on behalf of executives. Assist in preparing and organizing documents as needed.
Filing System: Develop and maintain an effective filing system to ensure easy retrieval of important documents.
HR Department Support: Assist the HR department by maintaining employee records, filing documents, and managing the HR database.
Recruitment and Selection: Take an active role in the recruitment process, including initiating job postings, reviewing resumes, scheduling interviews, and conducting initial screenings. Collaborate with hiring managers to ensure a smooth and efficient recruitment process.
Onboarding: Support the onboarding process by preparing new hire documentation, coordinating orientation sessions, and ensuring new employees have a positive and welcoming experience. Assist in conducting new employee orientations and facilitating the completion of necessary paperwork.
Payroll and Accounting: Handle payroll tasks and provide assistance with basic accounting duties.
Qualifications:
Education and Experience: Bachelor’s degree or equivalent experience in a relevant field.
Proficiency in Tools: Strong proficiency in using Google Workspace (Gmail, Calendar, Docs, Sheets, etc.), ASANA platform, and Discord for communications.
Strong Organizational Skills: Ability to manage multiple priorities, coordinate administrative tasks, and handle logistics efficiently.
Detail-oriented: Keen attention to detail and excellent follow-up skills.
Communication Skills: Strong written and verbal communication skills.
Knowledge of UAE Laws: Familiarity with UAE Immigration and MOHRE (Ministry of Human Resources and Emiratisation) laws and regulations related to employment and HR practices.
