About the Role GEMS World Academy – Dubai is looking to appoint an outstanding HR Assistant to manage all the day-to-day administrative tasks of the Human Resources school office.
Your role is to act as the liaison between the HR Manager and employees, ensuring smooth communication and prompt resolution of all queries. You will also support our daily HR activities and assist in coordinating HR policies, processes and relevant documents.
You will ensure that employees’ files are updated in accordance with company policies and procedures, produce HR letters upon request, administer and monitor staff attendance and prepare other necessary documents to support the HR Manager.
An ideal candidate for the human resources assistant position holds an academic HR background. Familiarity in the Education sector is also an advantage. For this role, you should be able to work autonomously and assist in more complex HR duties, like posting job ads, coordinating interviews and contacting candidates. Following our training sessions, you will also be able to assist the HR Manager in the life cycle recruitment (e.g. onboarding process for new hires and candidate sourcing.)
Ultimately, you should be able to ensure our HR department is organized and operates to attract, hire and maintain our employees.
Responsibilities: Assist with day to day operations of the HR functions and duties
Compile and update employee records
Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc.)
Coordinate HR projects (meetings, training, surveys etc.)
Deal with employee requests regarding human resources issues and policies
Assist in payroll preparation by providing relevant data (absences, leaves, etc.)
Coordinate communication with candidates and schedule interviews
Conduct initial orientation to newly hired employees
Assist the Senior Leadership Team to source candidates and update our database
About Your Benefits High School certificate (minimum), College Degree preferred
HR related qualification is desirable (e.g. CIPD)
A minimum of 1 3 years experience working within Human Resources
Knowledge in general HR office procedures, policies and methods
Experience working in a multi-cultural environment is a plus
Experienced in using MS Office and HR Systems
Strong verbal and written communication skills
Excellent organisational and interpersonal skills
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