World Food Programme Hiring for Budget & Programming Assistant SC5 Roster Job at Dubai Full Time

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WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

GENERAL CONDITION

This vacancy announcement is not related to a current open position. It will provide WFP Information Technology Emergency Preparedness & Response Branch with a roster of qualified candidates who wish to express their interest in future opportunities as a Budget & Programming Assistant. All applications received will be reviewed and will be subject to a selection process to assess the relevant experience and qualifications of the candidates. Candidates who meet the selection criteria will be contacted later to confirm their interest and availability.

Please visit the following website: www.wfp.org for detailed information on WFP operations.

ABOUT WFP

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

The WFP Information Technology Emergency Preparedness & Response Branch is responsible for coordinating and managing the IT response to emergencies for WFP and Resource Management(RM) unit is responsible for the budget management of TECF besides fund management for all the projects under TECF. It has an advisory role on all the financial activities of the branch and provides oversight as well on the transactions. RM unit issues all the financial reports of the branch such as Statement of Financial performance, Forecast, statement of cashflow, consumption reports.

WHY WORK AT WFP?

SAVING & CHANGING LIVES ❤
Make a difference the world will notice.
We are driven by our mission to fight world hunger and feed people’s dreams of a brighter future.

GLOBAL COMMUNITY
Build bridges that unite people across the world.
Being part of a global, diverse and multicultural community like WFP, will continuously expose you to new ideas and perspectives.
How we deliver our mission in deep respect for personal and cultural differences and close collaboration between every member of our global team, will certainly enrich your experience and knowledge on so many levels.

UNLIMITED POSSIBILITIES
Unlock possibilities you never thought you’d find.
WFP goes anywhere it is needed and does whatever it takes to get the job done.

LIFE-CHANGING EXPERIENCE
Reach beyond yourself and discover your true potential.
WFP offers the kind of life-changing experiences you’re unlikely find in many other organizations.

Join us to make a difference
Watch this video to know more about us!!
Link: https://www.youtube.com/watch?v=3mzGbaRAhz8&feature=youtu.be

JOB PURPOSE

To provide technical support for efficient planning, monitoring and analysis of project financial performance to enhance optimal use of financial resources.

JOB TITLE: Budget & Programming Assistant

TYPE OF CONTRACT/LEVEL: Service Contract (SC) 5

SALARY: Starting from AED 13,216.26 per month (inclusive of pension), plus medical insurance and other entitlements.

DUTY STATION (City, Country): Dubai, UAE

DURATION: 12 months with a possibility of extension

KEY ACCOUNTABILITIES (not all-inclusive)

• Responsible for the coordination and tracking of projects assigned to Fast IT, Telecoms, Emergency and Support Team (FITTEST), including the follow up on financial arrangements, closure of Travel Expenses Claims (TECs) at the end of the mission and when required.
• Contribute in compiling data for profit and loss report of TECF
• Compile data and provide basic analysis, maintain accurate records and files and prepare periodic and ad hoc reports for further reviews, to support accuracy and efficiency of information presented to internal and external stakeholders.
• Provide input for the annual report, mission days, man days & downtime.
• Track project budget expenditure as the project progresses and disseminate an internal consumption report
• Prepare the sheet of advances for programming and clearance of funds
• Monitor all the transactions in all the accounts of TECF and validate with business owners
• Calculate the cost of missions Proforma Invoice/ Final Invoice (PFI/FI)
• Assist for the preparation and dissemination of progress and status reports on FITTEST managed projects
• Creation and follow up of internal purchase orders (ZPO) required for TECF projects
• Follow standard emergency preparedness practices, to ensure WFP is able to quickly respond and deploy needed resources to affected ares at the onset of the crisis.
• Enter accurate data in the corporate systems within the established deadlines, to enable easy access to information and support planning and decision-making.
• Assist in inventory management for TECF
• Perform other related duties as required

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A university degree in Finance, accounting or related field is desirable.

Experience: At least five years of relevant working in finance, accounting, business administration/management, or a related field.

Language: Fluency in both oral and written communication in English.

Desirable Knowledge and Skills: Advanced Excel skills, knowledge of WFP financial regulations and rules is desirable, experience in corporate SAP/ERP systems is highly desired.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
• Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
• Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
• Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People

• Look for ways to strengthen people’s skills: Trains junior teammates on new skills and capabilities.
• Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
• Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
• Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

• Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
• Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
• Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
• Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

• Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
• Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
• Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
• Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

FUNCTIONAL CAPABILITIES

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Has assisted with the preparation of complex financial documents.
• Has supported the performance of budget analyses.
• Has contributed to the collection of pipeline data.
• Training and/or experience using other WFP software.
• Knowledge of WFP financial regulations and rules, and WFP policies and procedures in the area of work.

TERMS AND CONDITIONS

• Only those candidates shortlisted will be notified.

DEADLINE FOR APPLICATIONS

4 April 2022.

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Female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.