SYSTRA Hiring for Administrative Support Job at Dubai Full Time

About SYSTRA

The global leader in public transport infrastructure, SYSTRA has specialised in the mass transit and rail market since 1957. The main shareholders of SYSTRA are SNCF and RATP. Its ambition is to serve emerging needs for collective and sustainable mobility throughout the world. With a presence in 80 countries, SYSTRA manages over 3,000 projects for high-speed systems, traditional rail lines, metros and tramways throughout the world.
Understand better who we are by visiting www.systra.com.

MISSIONS:

• Preparing & maintaining design and construction records including: correspondence, agreements, design documents, submittals, contract changes, daily reports, proposal requests and payment applications in conjunction with the overall document control system
• Gathering statistics & general data to prepare reports for both internal & external use
• Reminding project staff of timesheet submittals and maintaining staff time-off schedule
• Reviewing time reports to verify accuracy of hours worked and corresponding project charges. Following up to ensure timely processing of corrections
• Tracking paid-time-off hours charged and maintaining schedule of future hours to be taken
• Creating & maintaining employee directory and related data pertaining to employees assigned to the project including company resumes
• Receiving, sorting, and distributing mail. Answering the telephone, taking and relaying messages in a timely manner
• Coordinating meetings & taking meeting minutes. Verifying their accuracy and distributing amongst project team
• Preparing presentations
• Maintaining the project database

PROFILE:

• Minimum of a Bachelor’s degree or equivalent in Business Administration or related field
• Excellent written and verbal communication skills
• Excellent knowledge of Microsoft Office (Excel, Outlook, PowerPoint & Word)
• Good organizational skills with accuracy, attention to detail, and thoroughness
• Ability to maintain a high level of confidentiality and discern sensitive issues and apply tact.