Standard Chartered Hiring for Personal Assistant Job at Dubai Full Time

• Effective management & co-ordination of diary(s) for MDs / Senior RMs including booking of internal & external meetings/appointments
• Organise travel itineraries including meeting coordination, booking flights and transfers, booking hotel and other facilities, handling visas applications etc.
• Meeting arrangements and logistics thereof – scheduling, room bookings, catering, video conference call etc.
• Manage all procurement requests / Vendor Creation and liaise between various departments and external vendors
• Prepare and submit expense claims for the MDs / Senior RMs for reimbursement of business expenses and ensure company policy is adhered to
• Ensure expense claims, ePro and IT requests submitted by direct reports are in order before approval
• Raise e-procurement for payment made to invoices and tracking of payment status
• Raise SRMS for IT requirements, follow up and ensure closure of the requisitions
• Handling of Employee portal system on HR matters and P3 management of Line Manager’s direct reports
• Submit G&E on behalf of the team for events as necessary / T&E for the seniors when requested.
• Driver management – Pool car Driver time sheet + T&E review & Submission as and when required
• Ensuring archives and files are maintained in effective format where necessary
• Administrative and logistic support for onboarding new employees
• Monitor attendance/leave plan, work lists and trainings of department
• Ensure confidentiality and privacy of all information in CCIB department including: any and all client related matters, staff related private information, Bank records, policies and procedures
• Maintain departments email distribution lists, generic mailboxes, SharePoint, Shared Folder
• Provide administrative support to team members on an ad hoc basis.

Regulatory & Business Conduct

• Display exemplary conduct and live by the Group’s Values and Code of Conduct.
• Take personal responsibility for embedding the highest standards of ethics, including regulatory and business conduct, across Standard Chartered Bank. This includes understanding and ensuring compliance with, in letter and spirit, all applicable laws, regulations, guidelines and the Group Code of Conduct.
• Support CCIB team to achieve the outcomes set out in the Bank’s Conduct Principles: The Right Environment.
• Embed the Group’s Values and Group Code of Conduct to ensure adherence with the highest standards of ethics. Comply with relevant policies, processes and regulations, as part of the culture. Lead by example by displaying exemplary conduct behaviours
• Effectively and collaboratively identify, escalate, mitigate and resolve risk, conduct and compliance matters.

Key stakeholders

• Direct / Indirect reports of the Head of CCIB & GS, FI, Strategy, Risk, Corporate Affairs, Finance, Legal and Compliance, all PA’s
• Offices of other members of the Management Team+ Regional Team. Team members in the country.
• Team members across the region

QUALIFICATIONS

• Excellent written and oral communication skills
• The ability to work effectively with senior level staff throughout the organisation, across different countries and cultures, demonstrating a professional approach
• Working independently with minimal guidance whenever necessary
• Good working knowledge of Microsoft (including Outlook, Word, Excel and Powerpoint)
• Excellent telephone manners
• Ability to prioritise multiple tasks, work to deadlines and effectively manage time
• Be able to work under pressure
• Strong awareness of and adherence to SCB policies (eg travel, expense policy, and being compliant)