Red Bull Hiring for Defensive Line (m/w/d) Job at Dubai Full Time

• University Degree
• English (Fluent)
• Permanent, Full-time

To assist the Southeast Asia, Thailand and Spot Markets General Manager & his or her team, as well as Regional resources based in Dubai, UAE, in all administrative matters and office coordination to provide efficiency and stability to run the operation smoothly for the General Manager.

Areas that play to your strengths

All the responsibilities we’ll trust you with:

Be a custodian for key business cycles & topics to support the General Manger

Manage key documents – S&OP presentation & its monthly meeting minute, weekly Country business update, etc. – in designated folder

Collate & Manage all HR related documents and processes – performance setting & review, development card, leave card, engagement survey, fringe benefits, etc. – for GM’s reference

Manage key deadlines for business planning process, esp., as to BP Tool involved in cooperation with Head Coach’s defensive line

Manage & keep updated information on company assets & their depreciation value/period

Acts as an office coordinator

Manage physical conditions of office environment

Manage various service-providers – telephone, IT, construction/renovation, security, courier, hotels, etc. – to ensure smooth office operations

Manage and keep tracking of office operation budget / actual / variance

Manage & maintain overall office supplies at optimum level

Handles the day-to-day communication

Keep an updated diary for the General Manager including his major travel plans

Fix appointments for in-house and local meetings

Screen calls, invitations and meeting requests

Secures effective travel plan for the GM, her/his team and Regional team in Dubai

Organize flight details, hotel bookings and travel itinerary

Co-ordinate visa requirements and ensure that travel documents are prepared ahead of time

Set up meetings in the country of destination and co-ordinate properly the agenda

Prepare an updated set of back-up documents including the coordinates of all contacts

Manage key visitors’ overall itinerary – transportation, hotel, etc.

Other general management support

Support the General Manager in submitting expenses following the internal procedures and approval processes

Support in organising SEA meetings when needed

Update the team calendar for SEA team on a regular basis, key RB events, key supported events, travel plans, etc.

Prepare/Enhance Power Point presentations when required

Handle video/telephone conference requirements

Database creation and regular update (e.g. visiting cards, cards mailing lists, etc.)

Send couriers to when needed

General filing, sorting of mails and faxes, renewal of subscriptions

Marketing support on Spot Markets

Supports Spot Markets Regional Manager on Consumer Requests coming from her/his market

Supports Spot Markets Regional Manager on Social Media plans (content, planning and analysis)

Your areas of knowledge and expertise

• University Degree
• Good English communication skills (both written and oral)
• Ability to create very good self-correspondence with minimal supervision
• Proficiency in MSOffice (Word, Power Point) and High proficiency in Excel
• Proactive with strong multi-tasking and organizational skills
• Should be a team player in a multi-cultural environment with very good interpersonal skills
• Flexibility in working hours
• At least 2 years of PA/Executive Secretarial experience is an advantage
• Experience with an FMCG multi-national company is an advantage