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The Role
To support the MEA HR function in an administrative capacity by ensuring all systems and processes are accomplished effectively. Job requirements Resourcing • Liaising with candidates, agents and hiring managers to schedule screening calls, interviews, video conference calls and meeting bookings for interviews; • Publish vacancies on CV mail, Linked In etc. and screening CV’s where required; • Researching and role mapping for fee earner and business support roles; • Updating the daily and weekly recruitment tracker; • Managing the work placements and providing support with regards to internships, vacation scheme and training contracts; • Updating the MEA HR Compliance folders on filesite; • Administering secretarial skills and IT testing; • Conducting verbal and written reference checks; • Database administration. HR Operations • Assisting the team with drafting HR letters including but not limited to; NOC letters, reference letters, receipt of resignation letters, exit interviews, accommodation loans and end of probation letters; • Requesting ad hoc travel insurance certificates from the medical insurance provider; • Adding new joiners to the medical insurance list and updating where necessary; • Organising hard copy personnel files and records; • Responsible for the new joiner process, including on-boarding, induction; • Manage the Middle East HR support inbox. Visa & Immigration • Receive, check and record all personnel documents given by employees to HR and follow up on any missing documents; • Responsible for renewal of family visa, maid’s visas and cancellations; • Prepare all necessary documentation for the PRO, and PRO service provider to ensure all documentation is correct and present, support PRO with petty cash receipts; • Ensure all documents are submitted to PRO and PRO service provider in a timely manner; • Collect all relevant documents from the PRO and PRO service provider on a daily basis and scan documents into filesite; • Update personnel files with relevant documents, including visas, new passport copies, Emirates IDs etc., and ensure reminders are recorded and V&I worksheet is updated; • Return original documentation to members of staff in a timely manner; • Arrange the collection of Emirates ID’s Emiratisation • Supporting with career fairs, events and open days; • Managing quota’s • Building strong relationships with the Ministry of Human Resources and Emiratisation; • Supporting with the Emiratisation Award submissions. And any other administrative support to members of the HR team as required.
To support the MEA HR function in an administrative capacity by ensuring all systems and processes are accomplished effectively. Job requirements Resourcing • Liaising with candidates, agents and hiring managers to schedule screening calls, interviews, video conference calls and meeting bookings for interviews; • Publish vacancies on CV mail, Linked In etc. and screening CV’s where required; • Researching and role mapping for fee earner and business support roles; • Updating the daily and weekly recruitment tracker; • Managing the work placements and providing support with regards to internships, vacation scheme and training contracts; • Updating the MEA HR Compliance folders on filesite; • Administering secretarial skills and IT testing; • Conducting verbal and written reference checks; • Database administration. HR Operations • Assisting the team with drafting HR letters including but not limited to; NOC letters, reference letters, receipt of resignation letters, exit interviews, accommodation loans and end of probation letters; • Requesting ad hoc travel insurance certificates from the medical insurance provider; • Adding new joiners to the medical insurance list and updating where necessary; • Organising hard copy personnel files and records; • Responsible for the new joiner process, including on-boarding, induction; • Manage the Middle East HR support inbox. Visa & Immigration • Receive, check and record all personnel documents given by employees to HR and follow up on any missing documents; • Responsible for renewal of family visa, maid’s visas and cancellations; • Prepare all necessary documentation for the PRO, and PRO service provider to ensure all documentation is correct and present, support PRO with petty cash receipts; • Ensure all documents are submitted to PRO and PRO service provider in a timely manner; • Collect all relevant documents from the PRO and PRO service provider on a daily basis and scan documents into filesite; • Update personnel files with relevant documents, including visas, new passport copies, Emirates IDs etc., and ensure reminders are recorded and V&I worksheet is updated; • Return original documentation to members of staff in a timely manner; • Arrange the collection of Emirates ID’s Emiratisation • Supporting with career fairs, events and open days; • Managing quota’s • Building strong relationships with the Ministry of Human Resources and Emiratisation; • Supporting with the Emiratisation Award submissions. And any other administrative support to members of the HR team as required.
Requirements
The ideal candidate will be: • educated up to degree level. A business or HR qualification would be desirable; • experienced in working within an HR department or recruitment team is also desirable; • proactive and able to manage a busy workload with conflicting priorities; • an effective English communicator with good interpersonal skills and the ability to deal with people at all levels; • adaptable and a quick learner who takes ownership for work assigned; • commercially aware and able to a practical approach to work; • highly organised and able to multi-task; • Proactively and willingly supports team members; • Responds positively to changing working environments; • Awareness of own development needs and seeks solutions; • Effectively prioritises tasks and competing demands; • Proactively manages matters to drive them forward; • Ability to manage own responsibilities. • Only UAE nationals will be considered for this position
About the company
RecruitME are a specialized recruitment consultancy supplying top tier business support staff to Dubais leading multinational organizations. We carefully source, screen and select only the very best candidates to assist our clients in making easier recruitment decisions faster. Differentiating ourselves from standard recruitment agencies our consultants have been carefully chosen for their backgrounds in business support for leading multinational organizations. Having been both the client and the candidate previously, we have an insiders understanding of the recruitment process and our clients needs. What we do: Specializing in business support positions we can assist in introducing a small selection of experienced administration, finance and human resource candidates with the relevant experience to benefit your business. Our careful screening process ensures that we have met with and can give a concise overview of each candidates skills and current situation before you meet them. We pride ourselves on sending our clients only the very best available candidates in the market to ensure a simplified, hassle free and timely recruitment experience for all involved.
