People One Hiring for Executive Secretary Job at Dubai Full Time

One of our client is looking for Executive Secretary/ Personal Assistant to their company.

Position Title: Executive Secretary/ Personal Assistant to the MD

Employment Type: Full Time

Job Location: Dubai,

UAE Summary of Job Provide full administrative and secretarial support at a senior level to the Director to ensure the smooth management of his day-to-day business activities/ dealings, and most effective use of his time.

Handle sensitive and complex issues in a professional and objective manner. Take initiative as appropriate especially in the Director’s absence.

Job Description:

• Manage Director’s electronic diary, assessing priority of appointments and reallocation as necessary.
• Manage Director’s travel arrangements (including visas/accommodation). Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.
• Maintain Director’s office systems, including data management and filing.
• Maintain records of Director’s contacts.
• Screen calls, enquiries and requests, and deal with them when appropriate.
• Assist Director in researching and following up with action on matters which fall within the Director’s responsibility – chasing responses, triggering follow-up action. Produce documents, briefing papers, reports, and presentations for the Director.
• Organise meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
• Manage arrangements for Trustees’ and Sub-Committee meetings, including production/distribution of agenda and papers.
• Assist/support Director, Development Manager & Communications Manager in arranging funding partner and other events.
• Meet and greet visitors at all levels of seniority.
• Supervise all Trust incoming/outgoing mail.

Required Qualifications:

• Preffered Male
• Approximately 30 years of Age required
• Bachelor’s Degree in Business Administration / Educated to Degree Level or Equivalent
• At least 2 years’ experience as a Personal Assistant at senior management level
• Minimum of 2 years’ experience in Construction Industry
• Excellent in computer literacy (MS Office, Excel, PowerPoint)
• Proficiency with applications such as word, Excel, and PowerPoint
• Excellent organizational skills
• Excellent communication skills, both verbal and written
• Proven ability to work under pressure and to tight deadlines
• Bright, confident personality
• Flexible and mature approach with ability to work unsupervised Person Specification:
• Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external
• Ability to organise and plan own work.
• Excellent attention to detail, with the ability to maintain a high level of accuracy.
• A flexible, pro-active approach to work including the ability to prioritise and re prioritise.
• Ability to work on own initiative.
• Ability to deal with sensitive information with discretion and to maintain confidentiality.
• Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel, and PowerPoint.

Job Type: Full-time

Salary: AED6,000.00 – AED7,000.00 per month

COVID-19 considerations:
All Candidates must be vaccinated and should wear a mask.

Application Question(s):

• How many years of experience do you have as Executive Secretary?
• Do you have experience as executive secretary in construction industry?
• What is your nationality?