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What You Will Do
- Coordinate meeting logistics, including reserving conference rooms, equipment setup, and creation of presentations and preparing meeting materials
- Pull reports and information from Ecolab systems
- Calendar management across time zones
- Manage financial administrative tasks related to corporate card use and expenses and manage accurate processing of departmental invoices
- Coordinate domestic and international travel arrangements including processing of visas for international travel
- Provide support with HR related items including hiring, on-boarding, promotions & transfers, terminations, talent planning, salary adjustments, tracking of recruitment activities, etc.
- Compile and edit presentation details from multiple people and sources; Distribute reports to stakeholders
- Prepare and maintain agendas, action item lists, issues lists and program plans; Escalate issues promptly
- Exercise judgment and make decisions to promote smooth workflow and prioritization
- Ensure that internal and external client demands are met
- Create, organize and manage various SharePoint sites and shared drives
Minimum Qualifications · High School Diploma or equivalent · Intermediate proficiency in MS Office (Outlook, Excel, PPT) · Immigration sponsorship is not available for this position Preferred Qualifications · Bachelor’s degree · 1 year of administrative experience · Ability to successfully manage multiple, competing priorities to meet deadlines · Excellent verbal and written communication skills, with a strong customer service focus · Organizational skills and attention to detail · Ability to anticipate needs, be resourceful, and use sound judgment and tact · Critical thinking, analytical, and problem solving skills · Learning agility; Ability to quickly gain knowledge of organizational operations, procedures, and staff · Ability to work independently, as well as collaborate in a team environment · Reliability, flexibility and approachability · Process oriented, adaptable, reliable, flexible and approachable
