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Role Purpose:
Majid Al Futtaim Retail invites you to join us in our quest to create great moments for everyone, everyday! We are the leading shopping mall, residential communities, retail and leisure pioneer across the Middle East, Africa and Asia, serving over 560 million visitors a year. For the past two decades, we have shaped the consumer landscape across the region, transforming the way people shop, live and play, while maintaining a strong sustainability track record and the largest mall in the world to attain LEED Gold EBOM Certification. We have over 40,000 team members in 15 international markets representing over 100 nationalities – all keeping the customer at the heart of everything we do. If you enjoy being BOLD, PASSIONATE and TOGETHER, then Majid Al Futtaim is the destination for you.
Role Purpose:
The Project Coordinator is responsible to manage and coordinate tasks assigned under the International Merchandise function by working closely with the CCO. The role holder is expected to support the CCO with project coordination, business support, administrative requirement in line with the commercial strategy and objectives, policies and procedures.
Role Details – Key Responsibilities and Accountabilities:
Project Coordination responsibilities
- Monitor and maintain project plans, project schedules, work hours, and budgets and ensure its effective execution by creating clear visibility and active follow up for the CCO and the commercial team across all functions.
- Ensuring commercial team have the necessary resources to complete the projects on time and within budget limits
- Collaborate with key stakeholders to ensure clarity of the specifications and expectations of the International Merchandise function
- Communicate with the countries on behalf of the CCO, issue communications to the countries on behalf of the CCO
- Responsible for the consolidation of information and data as requested by CCO across 17 countries
- Work closely with Transformation office to support on Commercial PMOs and huddles, including invite management, attending, moderating, circulation of meeting minutes and action points and follow up on action points from the Commercial team’s side.
- Support CCO and Commercial heads of function in the preparation for the board and REC meetings.
- Support in preparation of presentations and reports as needed for the CCO
- Act as POC between International Merchandise function and all other functions across 17 countries.
- Filter and prioritize information to CCO including meeting de-briefs, handle matters when needed
- Collaborate with key stakeholders to ensure clarity of the specifications and expectations of the International Merchandise function
- Manage travel calendar and agenda of CCO, including full ownership of the travel management process for the CCO, VPs, and International Merchandise team across 17 countries:
- Proposal of date and time of country visits – yearly agenda
- Confirmation with countries on visit dates
- Validate agenda
- Prepare all travel documents and follow up on approvals
- Organizing reports, invoices, contracts, and other files for easy access
- Filter tender participant prior to negotiations for an effective tender outcome
- Participate in vendor negotiations to ensure compliance with the MAF guidelines and standards
- Stay up to date on company news, internal policies and industry related news
- Report any action that might interfere with the proper functioning of the company
- Follow up with vendors daily and track overdue purchase orders and bring them to effective closure
- Handle ad-hoc assignments
Processes and procedures
- Maintain professional, impartial and efficient relationships with team
- Coordinating with various stakeholders in order to facilitate requirements related to the function
- Attend meetings and take minutes
Finance Responsibilities
- Ensure alignment of procedures in accordance with the Delegation of Authority (DOA)
- Assist in monitoring allocated budget to ensure compliance and highlight possible issues
- Provide inputs on cost reduction measures
Human Capital Responsibilities
- Proactively identify and seek professional development opportunities to improve leadership and technical skills pertaining to the direct line of work
- Apply and follow MAF Retail’s Human Capital corporate policies and relevant procedures and instructions
- Provide training and feedback to direct reportees when required
- Responsible for the Performance Management of the team
Behavioral Competencies
- Ability to maintain professional, positive attitude and ease of communication with people at all levels of the organization
- Act with discretion when dealing with sensitive and confidential information
- High level of emotional intelligence and mental agility
- Ability to effectively manage time sensitive tasks and urgent matters
Functional/Technical Competencies
- High proficiency with standard computer software programs such as Microsoft Excel, Word, PowerPoint,
- Knowledge of BO, JDE a plus
Qualification, Experience & Skills:
Minimum Qualifications/education
- Bachelor’s Degree in Business or any relevant field
Minimum experience
- 6+ years in an administrative role
- 2+ years preferably in the retail business or closely related industry
Skills
- Strong organizational skills including multi-tasking and time management
- Talent in negotiations and networking
- Strong people management skills
- Strong business communication and presentation skills
- Aptitude in decision-making and working with numbers
- Experience in collecting and analyzing data
- English (Full professional proficiency – Required) Arabic (Professional efficiency – Advantage) French (Professional efficiency – Advantage)
