Lucky Engineering Services Hiring for Talent Acquisition Specialist Job at Dubai Full Time

Overall responsibility of managing the HR and Admn. Functions for Projects in Abu Dhabi as an HR Business Partner of the Project Team.

KEY RESULT AREAS/MAJOR ACTIVITIES

Manpower Planning and Recruitment/Selection

· Coordinating with concerned HODs for maintaining periodic up to date Organizational Structures including summary of Position/Grade wise approved versus actual headcount.

· Assist in Job Analysis, Evaluation and Grading.

· Identification of vacancies and Recruitment planning in coordination with HRAD, HQO

· Ensure availability of Job Descriptions for unique positions and also periodically update the same in coordination with HODs.

· Identify effective internal and external sources (internal job posting, job portals, recruitment consultants etc.) of recruitment of manpower across all grades and develop a database of suitable candidates.

· Complete the end to end process of recruitment, selection and onboarding process, by complying with relevant regulations and completion of all necessary documentation and records within minimum lead time.

· Assist in developing competencies of Interviewers for effective assessment/selection, implementation of psychometric testing and other tools and Induction programme for new employees.

· Coordinate with all concerned for mobilization of employees from other sites/countries as and when required.

· Ensure performance assessment before completion of probation and issue confirmation letter in time.

Trade Licenses and relevant statutory compliances:

· Applying and obtaining New Trade/other required Licenses and approvals as and when necessary

· Renewal of existing Trade/Other Licenses/approvals.

· Coordinating with concerned Municipality, Economic Departments and other authorities for completion of all required statutory compliances related to Projects and normal operations.

· Coordinating with Sponsor and Ministry of Human Resources and Emiratisation and Immigration Authorities as and when required.

HRIS/Time and Attendance/Compensation and Benefits and Employee Records

· Maintain required details on HRIS (HROPAL) system

· Completion of all Time and Attendance related inputs (ie. Present/absent days, OT hours etc.) are provided to HQO for processing payroll of concerned employees.

· Monitoring absenteeism and taking necessary action to minimize the same.

· Maintain personal files/records of employees including application for leave and other benefits as per policy.

· Provide assistance in timely coverage of employees under Medical and other insurance and also processing of claims under the same if any, as and when required.

· Assist in issue of various HR related letters to employees including reassignment, promotion, increment etc.

· Process all compensation and benefits related applications received from employees within minimum lead time i.e. Leave, Air Ticket and other reimbursement as per applicable HR policies from time to time.

· Provide periodic and adhoc reports/data related to HRAD as and when required.

Learning & Development

· Provide assistance in coordination and conducting of technical training by Company and other Contractors as and when required including planning, scheduling and conducting of technical programs.

· Identify technical/behavioral training needs of employees and coordinate with GHRAD for conducting necessary training programme.

· Ensure all necessary training related to Health, Safety and Environment (HSE) are conducted as and when required in coordination with HSE department.

Performance Management System (PMS)

· Provide assistance to Group HRAD in following up with HOD for timely completion of Goal Setting, Mid-Term Review and Final Appraisal.

· Ensure completion of all re-designation, reassignment, promotion and increment process/letters after Final Appraisal and also as and when required mid-term.

Facilities Management and Administration

· Assessing the requirement of Staff/Workmen accommodation in coordination with all concerned.

· Ensuring enough accommodation is available to accommodate all eligible employee both existing and new and if required arranging to acquire additional accommodation within minimum lead time.

· Complete all necessary arrangements, documentation and statutory compliance including require certifications/inspections, for existing and new own/leased accommodation.

· Strive for continuous improvement of satisfaction of employees residing in company accommodations.

· Ensure first aid and proactive/immediate medical attention/treatment to employees at company accommodation/site and adherence to procedure as per Medical Insurance Policy and avoid situations wherein the medical expenses have to be borne by the Company.

· Ensuring safety, health and security of employees living in company accommodation.

· Schedule staff welfare programs at the Camp for creating overall wellness and awareness of employees residing at company accommodations.

· Maintenance of all related documents and records.

· Update and provide necessary periodic/adhoc Reports related to facilities and accommodation management.

· Providing necessary assistance to employee for obtaining driving license, leased accommodation and any other assistance in case of emergencies.

· Fleet maintenance and allocation of transport for project execution.

· Maintenance of inventory of office equipment, Desk Tops/Laptops, Mobiles/SIM Cards for allocation to eligible employees.

· Management of staff mess

· Handling Project Petty Cash

Staff Welfare

· Maintain contact with employees to proactively address complaints and grievances

and resolve the same in coordination with all concerned within minimum time.

· Ensure adherence to all required standard/statutory compliance related to employee as per UAE Labour Laws and as per specific requirements from Client side.

· Ensure all safety personal protective equipment (PPE) are provided to employees and employee use the same without any exception while on duty.

· Take proactive action and implement a policy and procedure to handle various emergencies i.e. First Aid, Site incidence and accidents etc. within minimum lead time.

· Proactively assess reason for absenteeism and onsite incidence/accidents and devise intervention to reduce the same.

· Ensure Uniforms are provided to eligible employees and they wear the same.

· Organize staff events i.e. Project completion celebrations and target achievement parties etc. as and when required.

Employee separation and End of Service Benefits

· Counsel employee in case of voluntary separation to try and find out reason and if possible persuade them to continue.

· Process of resignation and termination letters and completion of exit checklist/interview, cancellation of VISA/Emirates ID/Insurance Card etc. and completion of required statutory and other compliance for repatriation of the employee.

· Process and payout Final settlement and arrange for exit Air Ticket as per policy, within minimum lead time.

Maintain all relevant documents, records and data either on HRIS or on standalone systems and submit periodic/adhoc reports and data related to role and responsibilities of the positon.

Ensure all policies and procedure as per HRM P&P, HR Employee Handbook and applicable Labour and other Laws of the land are implemented and followed without any exception.

Apart from the above operational KRA/Activities, the position holder shall also take upon additional responsibilities as and when assigned by his/her Reporting authority. He shall also strive to continuously adopt and implement contemporary practices and processes to enhance the effectiveness of the role and responsibilities of the position.

Based on the above, Annual Goals/KPIs will be set under the PMS system.

Job Type: Full-time

Ability to commute/relocate:

• Dubai: Reliably commute or planning to relocate before starting work (Required)