Informa Markets Hiring for Operations Executive – Conferences (UAE National) Job at Dubai Full Time

The Role

To fulfill administrative requirements supporting the conference and exhibition operations team during the planning phase and onsite show management. You will be looking after the Department of Tourism and Commerce Marketing (DTCM) event permits and speaker applications required for all Informa conferences and exhibitions taking place in Dubai, as well as being a key liaison for Informa’s show team with the DTCM, Department of Economic Development (DED), Abu Dhabi Tourism and Culture Authority (ADTCA), Ministry of Health (MOH) and local partners.

• Act as the main contact for event permit, speaker permits, and event ticketing-related matters
• Ensure that the Company is kept up to date on event permit-related updates
• provide the event permit and speaker permit requirements and timelines with the Show Team and monitor that the Show Team adheres to compliance
• Speaker file management: Collect, file, translate in Arabic and upload speaker files onto the DTCM portal
• Track the submission of all speaker documents
• Along with Informa’s Public Relations Officer, build relationships with government bodies and partners; troubleshoot where required
• Ensure ticketing are applied by the Show Team (if necessary)
• Assist in the local and international accreditation application
• Support on speaker travel-related tasks, including monitoring speaker flight booking, hotel rooming list, and airport transfers
• Support on Mecomed applications for Healthcare events
• Ensure all allocated operational tasks are carried out on a timely basis according to individual project plans and within deadlines
• Manage event expenses and invoice payments where applicable, update budget and invoice trackers
• Under the guidance of senior team members, produce onsite documentation, including temp staff briefings, conference layouts, speaker welcome packs, staff handbooks including safety information, etc
• Coordination of onsite deliveries for the show teams
• Participate at events, performing ad hoc duties as instructed by senior team members
• Assist in updating how-to-guides, FAQs, and other resources for speakers, moderators, and delegates

• 6-12 months experience in an administrative role within the conference production or event management industry
• Experience and/or understanding of the conference industry
• Excellent time management and organisational skills
• Accurate and precise attention to detail
• Comfortable working with multiple teams: in-house and remote