FIVE Hotels and Resorts Hiring for Personal Assistant Job at Dubai Full Time

n Exhilarating Opportunity

Looking to be a part of an award-winning team that leads at the forefront of innovation? We have the perfect opportunity currently available and are looking for a dynamic individual, focused on delivering unique, first-of-its-class experiences to our guests at FIVE Hotels and Resorts – the dare-to-be-different entertainment experiential luxury lifestyle destinations that capture the glamour and vibe of Dubai and Zurich.

Dubbed the hottest hotel on Palm Jumeirah, FIVE Palm Jumeirah is set against a breathtaking backdrop of a 150m private beach and Dubai Marina skyline. This lifestyle hotel boasts 470 luxurious rooms and suites with ocean on one side and city views on the other.

The resort is a party and culinary hotspot with a range of restaurants, bars, and a nightclub, inviting a new experience everyday. Whether guests are looking for a gourmet dining experience or want to dance the night away, FIVE Palm Jumeirah creates laid back or high energy choices from breakfast to the early hours, inviting guests to design their stay.

Experience a city chic vibe at FIVE Jumeirah Village. Boasting glorious sunset views, this award-winning, cylindrically structured hotel is an architectural marvel and captures the pulsating excitement of new Dubai.

Visitors can curate their own high-rise private pool celebrations (the property boasts of 269 plunge pools), sunbathe in style or enjoy a special dinner overlooking the world-famous sparkling Dubai skyline. Our award-winning sky villas were designed with more than sleep in mind as FIVE Jumeirah Village flawlessly combines a myriad of entertainment options, a range of award-winning F&B venues and first-rate guest services – after all, FIVE knows how to throw an exceptionally good party!

“This is unashamedly about luxury,” – Daily Mail.

Epitomizing Swiss chic blended with Dubai glamour, FIVE Zurich is a luxury lifestyle hotel and Swiss hotspot that has previously been visited by the likes of Rihanna, Freddy Mercury, Grace Jones and Muhammad Ali. Overlooking the city center from Zurich’s stunning Uetliberg plateau, this property is home to 87 suites and rooms as well as 7 award-winning and new culinary concepts centered around FIVE’s hallmark musical stylings – including rooftop lounge, bar and nightclub, The Penthouse, soul food meets street food at Soul St. Zurich and MSG-free Gourmet Chinese at Maiden Shanghai along with FIVE’s signature wellness retreat, ReFIVE Spa Zurich. FIVE Zurich revives Zurich’s wild side and provides exceptionally indulgent experiences for guests from the city and international visitors alike.

Watch out for FIVE LUXE, JBR

Proven to be a huge success and growing at an exponential pace, FIVE will be launching its third property in Dubai, FIVE LUXE, JBR. A prime beach-side property in the heart of Jumeirah Beach Road with sweeping sunset vistas of Ain Dubai and Palm Jumeirah, this resort boasts 232 hotel rooms and suites, 212 lavish serviced residences, multiple culinary and nightlife venues, ReFIVE Spa, and an iconic social pool – and is slated to open in 2023. This incredible new property will truly imbibe the authentic and unique Vibe at FIVE for ‘FIVERs’ that constantly flock to FIVE from around the globe to enjoy the brand’s bespoke entertainment offerings.

So, stay tuned!

The Team

Our team are cultured yet trendy hosts with an innate ability to anticipate guests’ needs by being in the right place at the right time and delivering a hospitality experience that goes above and beyond – crafting exciting memories for our guests that last a lifetime.

The Candidate

As Personal Assistant, you will join a commited team, driven with the intent of delivering ‘FIVE-star’ experiences to an international diaspora in the heart of vibrant Dubai and Zurich.

The VIBE at FIVE is all about performing optimally while having the best professional experience of your life. You will be expected to have a passion for your role, disrupt norms all whilst having the best time of your life.

As our ideal candidate, you have proven experience in a highly active environment. Your organizational, communication, and leadership skills are second to none and you enjoy developing guest solutions that break boundaries.

We are looking for a natural self-starter who demonstrates creative and critical thinking abilities, can focus on, and execute, tasks with a sharp eye for detail. An outgoing, people-friendly personality with an ability to think ‘on your feet’ during changing situations is also essential.

You’ll work closely with the management team to develop constantly evolving service goals.

Key Responsibilities

• Provide general administrative and clerical support in the office / site office
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• To manage all commercial and technical documents for the project/s
• Maintain executive’s agenda and assist in planning appointments, meetings, conferences etc.
• Handle confidential documents ensuring they remain secure
• Draft letters, purchase orders, work orders, request for proposals and other related task in this matter
• Perform all clerical works, which include filing, typing, photocopying, email correspondence and other works being assigned from time to time
• Maintain and update the database and also manual filings
• Receive and check all incoming correspondence and transmittal of drawing documents and other related documents
• Manage other staff or visitors, on phone or in person, if required
• Review each document for conformity and accuracy
• Keep all project documents orderly complete and categorized for easy accessibility to specific records and projects
• Ensures delivery and receipt of all documents by deadlines
• Makes sure that controlled copies of latest approved documents are given to the appropriate staff members
• Maintain an updated record of all approved documents and their distribution clearly
• Log incoming and outgoing documents and emails
• Maintain the documents in the Document Control office under safe custody without any damage and easy accessibility
• Generate various document control reports as required
• Any other work required by the company under your profession

Requirements

What We’re Looking For

• Bachelor’s Degree / Diploma in related discipline of secretarial/document control experience
• Strong administrative and personal assistant skills with an ability to work well in a fast-paced environment, an effective planner with proven time management skills is necessary; attention to detail, personal commitment, efficiency, flexibility with great team liaison skills
• Good written and oral communication skills in English
• Multiple languages, especially Arabic is a plus
• Highly organized, pro-active and can work with minimal supervision
• The ability to work at his/her own initiative and around tight deadlines
• Flexibility and adaptability to juggle between a range of tasks and work extra hours to meet deadlines
• An understanding of confidentiality issues and the use of discretion
• Proficiency in the use of MS Office and other database software

Benefits

• Live the exciting FIVE Life
• Attractive incentive schemes
• Rapid career advancement