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Finance/HR Assistant
Dubai, UAE
Hybrid working available (e.g. up to 3 days WFH)
Permanent
Full time (40 Hours)
Dubai, UAE
Hybrid working available (e.g. up to 3 days WFH)
Permanent
Full time (40 Hours)
Here you’ll be welcomed. We champion diversity and we understand the importance of our people representing the communities and customers we serve. You’ll find an inclusive environment where you can be yourself and where everyone is driven by the same purpose – helping people live longer, healthier, happier lives and making a better world.
Bupa Global is the international health insurance division of Bupa. We provide customers who want premium international coverage with products and services to access the healthcare they need anytime, around the world, whether at home or when studying, living, travelling or working abroad.
Bupa Global has offices around the world including London and Brighton (UK), Dublin (Europe), Miami (USA), Dubai (UAE, in partnership with OIC), Egypt and Hong Kong (China) as well as regional offices in mainland China, Singapore, the Dominican Republic, Bolivia, Panama, Guatemala and Ecuador.
Role Overview
The primary purpose of this role is to provide administrative support to the Bupa Global DIFC office, primarily supporting Finance and HR functions.
What you’ll do:
- Closely work with People & Finance leads in Dubai and provide administrative support as required
- Lead on regular activities including invoicing and approval follow-up, payroll, issuing letters, preparing end of service / pension contributions, maintaining employee files
- Assist the accountants located in Dubai and Hong Kong with some month end duties that support appropriate management of the MEA operating expense base
- Coordinate and arrange Issuance of all access cards, parking spaces, building access cards etc. to the concerned staff
- Respond to adhoc information requests from DIFC employees
- Handle visa related work such as working on staff & dependent visa application, renewals, medical
- Ensure timely payments of office rentals, electricity, telephone bills etc.
- Preparing the Board/Conference room in DIFC for any out of Bupa visitors and arranging for refreshments & food if needed
- Travel co-ordination / Visa and accommodation arrangements for staff and visitors
- Maintaining an annual BG DIFC calendar of key events and governance meetings and maintaining register of attendees, absentees etc
- Monitor office supplies, order when required and negotiate terms with suppliers to ensure the most cost-effective orders
- Assisting and receiving any visitors and let them into the building in the DIFC
- PO Box collection
What you’ll bring:
- Previous experience in office administration
- Aspirations to work in accounting/commerce or is studying towards a business certification.
- Advanced proficiency in MS Office, especially Outlook, Word, Excel and PowerPoint
- Ability to deliver top quality, accurate administration at speed.
- Excellent attention to detail and ability to multitask.
- Collaborates in a team environment.
- Organised, flexible and proactive.
Time Type:
Full time
