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At Black & Veatch, our employee-owners go beyond the project. For over a century, we have been breaking down social, economic and geographic barriers by making life’s critical resources accessible to all. Working with us, you will help provide critical expertise as we, along with our valued clients, deliver solutions that positively impact communities around the world. Our professionals are our greatest asset, and we believe nothing is more important than the health, happiness and professional growth of our employee-owners. With a focus on flexible work-life balance options, an expanding and diverse workforce, and limitless career growth opportunities, we will give you our best to help you give us your best, and together we can build a world of difference.
Req Id : 78352
Opportunity Type : Staff
Relocation eligible : No
Full time/Part time : Full-Time
Contract Hire Only for this Project : No
Job Summary
To provide project and administrative support for a typically larger office or for a region, under minimal supervision. Responsible for a wide variety of duties and tasks to ensure smooth daily office operations, and is the main liaison between corporate and regional offices for many functions, such as Human Resources and Accounting. Responsibilities are non-routine, requiring substantial independent judgment and problem-solving. Majority of time is spent completing office administrative activities. Needs thorough knowledge of regional operation’s policies and procedures, as well as in-depth knowledge of company policies and processes. Position requires high level of confidentiality. Has frequent contact with clients, suppliers, or company employees outside the immediate work area to exchange information.
Key Responsibilities
Roles may vary significantly from office to office or day to day, but representative duties include:
- Provides input regarding day-to-day office operations
- Coordinates office activities, such as word processing, filing, mail, or receptionist; although typically refers hire/fire decisions to office or regional manager
- Routinely participates in management decisions for region or office
- Assists with project correspondence and proposals
- Coordinates payment of invoices
- Conducts new employee orientation
- Coordinates Human Resource-related activities
- Maintains regional and management calendars (office conference room key contact)
- Composes routine or complex documents
- Acts as liaison for IT and ESH and S activities
- Coordinates timesheet activities
- Reviews expense reports
- Takes care of day-to-day office equipment maintenance; coordinates repair
- Acts in capacity of a “lead person”
Management Responsibilities
Preferred Qualifications
- 10+ years relevant experience preferred
- High School Diploma or equivalent preferred
Preferred Skills:
- Advanced MS Word skills
- Advanced MS Excel and PowerPoint skills
- Advanced MS Outlook skills
- Spelling and grammar skills
- Concentration and cognitive skills
- Initiative
- Interpersonal skills
- Attention to detail and reading comprehension
- Communication skills, including verbal and written skills
- Ethics and values
- Integrity and trust
- Ability to make decisions
- Ability to prioritize
- Problem-solving ability
- Expense Reporting Systems (Creating)
- Expense Reporting Policies and Procedures (Reviewing and approving)
- Time Reporting Policies and Procedures
- Time Reporting Systems
- PeopleSoft and Blueprint Intermediate Users
- Human Resource Information System (PeopleSoft and Blueprint-Advanced and Reporting)
- Travel Systems
- Telephony and Web conferencing
- Supervisory Skills
- Financial Information Systems
- Regional Administrative Policies and Procedures
- Electronic Repository Systems
- Supervisor Skils
Minimum Qualifications
Advanced spreadsheet skills and advanced word processing skills needed. All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.
Certifications
Work Environment/Physical Demands
Normal office environment. Extended periods of monitor viewing. Stooping, crouching, talking, fingering, grasping, hearing, keyboard input, turning pages, typing and writing. Ability to exert up to 10 pounds of force occasionally or a negligible amount of force frequently or constantly to lift, carry, push, pull, or move objects. Work involves sitting for extended periods of time.
Competencies
Collaborates
Communicates effectively
Courage
Directs work
Instills trust
Interpersonal savvy
Organizational savvy
Customer focus
Salary Plan
ADO: Administrative Services
Job Grade
007
Black & Veatch Holding Company, its subsidiaries and its affiliated companies, complies with all Equal Employment Opportunity (EEO) affirmative action laws and regulations. Black & Veatch does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender Identity and expression, disability, veteran status, pregnancy status or other status protected by law.
Black & Veatch is committed to being an employer of choice by creating a valuable work experience that keeps our people engaged, productive, safe and healthy. We offer professionals an array of health and welfare benefits that vary based on their geographic region and employment status. This may include health, life accident and disability insurances, paid time off, financial programs and more. Professionals may also be eligible for a performance-based bonus program.
By valuing diverse voices and perspectives, we cultivate an authentically inclusive environment for professionals and are able to provide innovative and effective solutions for clients.
