Barker Langham Hiring for Administrative Assistant Job at Dubai Full Time

Dubai Administrative Assistant.

Position Overview:

Name: Administrative Assistant Reports to Dubai Practice Manager

Team: Operations Team

Direct reports N/A

Location Based in Dubai, contracted from Dubai

Barker Langham

Barker Langham is one of the world’s leading cultural consultancies. We create pioneering and sustainable projects across the globe. We are cultural experts, working at the intersection of arts, creativity, culture and business to deliver exemplar projects – from small-scale exhibitions to international museums and masterplans. We deliver transformative visitor experiences that continue to create social and economic impact long after opening.

We work with museum and cultural organisations, governments, corporates and charities around the world and have successfully delivered over 250 projects. We are expert advisors and mentors for the UK Heritage Fund,
The International Council of Museums (ICOM), the European Union, the Museums Association and UNESCO.

Our committed people bring vast experience and varied perspectives to our work. We approach every project with the same enthusiasm for seeking out captivating stories, for crafting purposeful, vision-lead strategies and for creating memorable and meaningful experiences. The Barker Langham team includes museum and cultural professionals living and working across the UK, Europe, the Middle East, Asia-Pacific, Africa and North America and we have offices in London,
Dubai, New York, Berlin, Vancouver and Shanghai.

We bring a distinctive blend of creative thinking, robust research and informed insight to all of our work. We look at questions from every angle and challenge assumptions to create unexpected, thought-provoking and successful solutions.
Barker Langham’s interdisciplinary team works across our services, including strategy, research, interpretation, curation, business and operational planning, audience development and recruitment.

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Purpose of the Role

In-house Administrative Assistant role based in Barker Langham’s Dubai office and working alongside our Practice
Managers and London-based Administrative Assistant on day-to-day administrative tasks.

We are looking for a reliable, motivated, hardworking and considerate individual with a comprehensive and varied background in administration.

Responsibilities

The Administrative Assistant position is a full time role, based at our Dubai office. Reporting directly to our Dubai based
Practice Manager, you will also work closely with our UK based Practice Manager and Administrative Assistant, and together support our global team to carry out their tasks.

Duties

• Support the Practice Managers with daily administrative tasks
• Support the Directors and other members of our global teams with administrative tasks as necessary
• Diary management and logistical organising of internal and external meetings, workshops and events
• Travel booking for the Founders, Directors, and members of the global team
• Organise the issuing of visas for travel for the global team
• Maintain the office stationary, equipment and the overall Dubai office environment
• Be the first point of contact for phone and email enquiries and for visitors and external suppliers to the Dubai office
• Management of office furniture, stationery and purchasing of equipment, branded stationery and consumables
• Manage the booking of space in the Dubai office for the team to address Covid precautions
• Support Dubai Practice Manager in conducting inductions and tours for new starters in the Dubai office
• Manage the Dubai office library
• Visit post office to receive, sort and distribute post and deliveries
• Reconcile expenses for the Dubai office
• Co-manage the company online library
• Co-manage filing and IT systems
• Liaise with IT contractors and help resolve team issues
• Liaise with suppliers and contractors for necessary purchases and repairs
• Liaise with local office facilities management and with building management teams

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• Review and undertake H&S assessment, fire testing, fire exits, fire extinguishers

Skills and Competencies

• Excellent communication skills
• Excellent time management skills
• Strong organisational and coordination skills
• Previous administrative experience and accurate typing skills
• Diligent and resourceful
• Attention to detail
• Good standard of written and spoken Arabic and English
• Advanced Microsoft Office suite skills
• Driving licence and car

Experience and Qualifications

• Relevant undergraduate qualifications

Language Spoken:

Arabic(Essential) and English

Job Type: Full-time

Ability to commute/relocate:

• Dubai: Reliably commute or planning to relocate before starting work (Required)

Experience:

• administrative assistant: 1 year (Preferred)

Language:

• Arabic (Required)

Application Deadline: 30/11/2022