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Job Title: Chairman’s Receptionist
Department: Administration
Reports To: Chairman
Summary:
The Chairman’s Receptionist is responsible for providing administrative support to the Chairman and other members of the Board of Directors. This includes answering phone calls, scheduling appointments, preparing documents, and maintaining files. The Chairman’s Receptionist must be organized, efficient, and have excellent communication skills.
Essential Duties and Responsibilities:
Answer phone calls and direct calls to the appropriate person or department
Greet visitors and direct them to the appropriate person or department
Schedule appointments and meetings
Prepare documents, such as letters, reports, and presentations
Maintain files and records
Order office supplies
Other duties as assigned
Qualifications:
High school diploma or equivalent
2-3 years of experience in an administrative role
Excellent communication skills, both verbal and written
Strong organizational skills
Ability to work independently and as part of a team
Proficiency in Microsoft Office Suite
Additional Responsibilities:
The Chairman’s Receptionist may also be responsible for the following duties:
Handling confidential information
Planning and coordinating events
Providing customer service to clients and visitors
Maintaining the Chairman’s calendar and schedule
Arranging travel and accommodations
Providing administrative support to the Board of Directors
Skills and Qualifications:
The ideal candidate will have the following skills and qualifications:
Excellent communication skills, both verbal and written
Strong organizational skills
Ability to work independently and as part of a team
Proficiency in Microsoft Office Suite
Experience in an administrative role
Ability to handle confidential information
Strong customer service skills
Attention to detail
Ability to work under pressure
Flexibility and willingness to learn new things
Salary ( 2,000 – 3,000 AED )
