Al-Futtaim Hiring for L&D Administrator Job at Dubai Full Time

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United A”rab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world’s most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organisation to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day.

About the Role

We are seeking a highly capable and motivated L&D Administrator to be responsible for the efficient functioning of Al Futtaim Automotive Talent Centre including all aspects of the training/meetings logistics, site events, office systems, suppliers, and customers by ensuring the daily tasks are thoroughly performed.

Job Summary

The L&D Administrator will be responsible to manage all communications of the Talent Centre, liaising with participants and facilitators, the training delivery/calendar, booking of the venue, collecting attendance, and validating training records to be uploaded in LMS. Additionally, learning material deployment and reporting on the learning/certification progress are a major part of this role.

Job Duties

• Provide general administrative support to the Talent Centre and L&D team, such as preparing correspondence, minutes, forms, monthly training reports and other documents
• Manage all administrative processes supporting employees training enrolment and maintaining up-to-date database
• Arrange and manage internal and regional training events administration end-to-end, including accommodation booking, catering, room booking, and travel as required
• Act as focal point and manage the training calendar of the Talent Centre liaising with facilitators/ participants to align their availability for trainings, workshops and events
• Liaise contracts with vendors, creating and following up on purchase orders, ensuring timely approval
• Oversee and manage purchase orders, ensuring timely approval, goods receipting and tracking
• Ensure feedback collection mechanisms of all activities are deployed in a timely manner
• Prepare weekly, monthly, quarterly, and ad-hoc reports
• Ensure functioning of the facility and rise timely requests when maintenance, repairs and interventions are required
• Deploy, test, and assign learning solutions on SuccessFactors LMS

About the Requirements

• Bachelor’s Degree in HR preferred
• Minimum 2 yrs. experience in administrative role in L&D
• Experience working with data, creating reports and dashboards
• Exemplary customer service
• Computer and Technology literate
• Highly proficient and knowledgeable in MS Office applications; Excel, Word, PowerPoint
• Excellent presentation skills (written and verbal English)
• Strong Analytical skills
• Finance qualification is an advantage
• SAP experience is an advantage

We’re here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish.

Before you click “apply”: Please read the job description carefully to ensure you can confidently demonstrate why this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our Values of Respect, Integrity, Collaboration, and Excellence.

As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application.