AESG Hiring for Human Resources Assistant at Dubai Full Time

About the job Human Resources Assistant

Due to the continuing success and growth of our AESG team, a fantastic opportunity has opened up at our award-winning Specialist Consultancy, Engineering, and Advisory Firm.

We are headquartered in London, Singapore, and Dubai, working throughout the Middle East, Europe, and Asia. Our areas of expertise are represented in four core verticals: Building Engineering, Planning and Infrastructure, Strategy and Advisory and Commissioning, Handover and Asset Management.

We pride ourselves in being leaders in the industry in each of the services that we offer. We have one of the largest dedicated team with decades of cumulative experience in sustainable design, fire and life safety, façade engineering, commissioning, building performance, waste management, environmental consultancy, carbon management, and acoustics.

Job Description

We are looking for a Human Resources Assistant in Dubai with a minimum of 2 years of professional experience in administrative and human resources processes. This role offers an excellent opportunity for a motivated professional seeking a dynamic role within a growing and ambitious company.

This fast-paced role offers an excellent opportunity to work on various HR initiatives including planning and preparing training programs for the company, and performance evaluation management alongside general administrative tasks.

If you are passionate, committed to excellence, self-driven, and great with time and task management skills, you could be a part of our team.

Responsibilities:

• Provide daily operational support to the Line Manager and team members.
• Process employees requests and provide relevant information and updates.
• Deal with employee requests in a timely and accurate manner.
• Provide administrative and coordination support with the company Performance Management cycle.
• Follow up with Line Managers on performance management document completion deadlines.
• Ensure all performance ratings are captured/ updated yearly for all staff.
• Draft any letters/ notices as informed by the Line Manager during a grievance or disciplinary process.
• Ensure system updates are made and soft copies are kept.
• Schedule meetings with relevant staff and Line Managers, as informed by your Line Manager.
• Support the Line Manager with providing information as requested, to ensure corrective actions are taken and completion of audit requirement.
• Provide information to the Line Manager as requested to facilitate effective reporting.
• Ensure regular system updates to ensure all data is current/ up to date.
• Support the Line Manager with any ad-hoc projects or activities as and when required.
• Complete tasks effectively within the agreed timelines and in line with AESGs HR policies and processes.
• Work together with the Line Manager on updating and maintaining HR policies, processes/procedures, templates, forms etc.
• Assist in payroll preparation by providing relevant data (joining date, absences, bonus, leaves, etc.) through liaising with relevant departments and finance.
• Support the Line Manager with the process (e.g., letters/forms, system updates, JDs review) of any staff changes related to increments, promotions, designation, and grade changes, etc.
• Coordinate the transfer of employees (e.g., internal regional change) with relevant internal stakeholders.
• Ensure employee C & B data management on Netsuite and ensure soft copies are updated and kept in relevant folders.

The ideal candidate fits the below profile:

• Bachelor’s degree in Human Resources, Business Administration, or equivalent
• Minimum of 2 (two) years of experience in administrative and human resources processes
• Good administrative and typing skills
• Good time management
• Ability to multi-task
• Great attention to detail and accuracy
• Proficient in Microsoft Office (Word, Excel and PowerPoint)
• Problem-solving capabilities necessary to accomplish the duties and tasks of the job role
• Ability to keep confidential information within the limited assigned team members
• Reliable and consistent
• Knowledge of Labour Law preferred
• Personable, able to deal with a variety of people comfortably and pleasantly

Why join AESG?

AESG is a multidisciplinary specialist consultancy, offering a consultancy service and work environment like no other.

Through our world-class reputation for innovative thinking, pushing projects to outperform expectations through smart application of planning, engineering and architectural solutions, our project portfolio includes some of the worlds most forward-thinking and exciting new developments.

The success of our company is built on the success of individuals. Our ability to achieve what we have is because our staff are driven, passionate and love what they do.

As an employee of AESG you can expect:

• A huge amount of freedom for our high-performing employees
• Great career opportunities as the company continues to grow, with access to huge variety of projects and incredible clients
• Working on some of the worlds leading developments and tackling our clients greatest challenges
• Commitment in building on your areas of specialism and focal interest points, supporting your professional development through a structured training and mentorship program
• Highly collaborative approach across the different technical service offerings
• Promotion of the importance of health and well-being of the team, including team-building fitness activities, social events and the provision of a healthy work environment
• To be part of a dynamic and motivated team with an amazing team culture