Zenith Hiring for Executive – Operations Job at Dubai Full Time

We are the ROI Agency. We blend data, technology and brilliant specialists to scout out new opportunities, solve complex challenges and grow our clients’ businesses. Zenith is part of Publicis Media, one of four solution hubs within Publicis Groupe, and has offices within Publicis One. We have over 6000 brilliants specialists across 95 markets. We are experts in communications & media planning, content, performance marketing, value optimisation and data & analytics.

We believe in exploring new perspectives. Looking at things differently. Turning structure upside down, back to front and sideways. Excited by what we might find.

The Operations Executive will be responsible to handle all the administrative functions of the media department.

Main Tasks:

• To ensure accurate and timely vouching of all vendor invoices
• To prepare production request forms and media instruction forms for requesting material from brand agencies and ensure timely follow up
• To maintain proper document trails and files for all supplier bookings and client approvals
• To provide finance with a weekly status of vouching
• To liaise with suppliers (getting the latest grids, availabilities, rate cards, invoices etc.)
• To execute all offline/online bookings across all media plans once approved and to adjust modification orders from suppliers
• To assist planners with competitive data and evaluation reports when necessary
• To provide clients with accurate and timely financial reconciliation in liaison with the finance team

• Strong in numeracy, literacy, and accuracy with their work
• Proficient in the use of applications such as Word, Excel, PowerPoint, and the booking software of the company
• Basic / simple ad-hoc negotiation skills
• Strong interpersonal & communication skills
• Attention to details