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Overview / Responsibilities:
Overview / Responsibilities:
Skills / Qualifications
Knowledge, Skills and Experience:
Personal Atttributes:
Wood is currently looking for a Project Coordinator strengthen our team in Dubai.
Overview / Responsibilities:
Selected candidate will be part of the Project Management team who oversee EPC Contractor(s).
- Liaising with various parties to gather and share relevant information.
- Maintaining records, documentation and confidentiality of information
- Maintaining and monitoring project plans, project schedules, work hours, budgets and expenditures.
- Organizing, attending and participating in stakeholder meetings.
- Documenting and following up on important actions and decisions from meetings.
- Preparing necessary presentation materials for meetings.
- Undertaking project tasks as required.
- Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project.
- Coordinate, facilitate meetings where appropriate and distribute minutes to all project team members.
- Create a project management calendar for fulfilling each goal and objective
- Acts as logistics focal point for nominated project in relation to the movement of personnel. Oversees crew change operations in line with rotations, planned schedules.
- Providing administrative support as needed:
- Responsible for liaising with PMT team and customer teams for site specific inductions
- Responsible for liaising with all other departments to ensure scheduling of personnel travel is in accordance with project requirements.
- Reacts quickly to last minute changes in planned personnel logistics in a calm yet efficient manner.
- Monitoring of employee flight tickets, hotels, medicals, inductions and visas due to expire to ensure validity is kept at all times.
- Maintaining the mobilization tracker and ensuring data are up to date at the highest standard and in line with emergency response procedures.
- Ensuring Audit requirements are met for employee folders
- Manage all administrative processes including the issuing of joining instructions; maintain accurate records and filing.
- Prepares report as required.
- Undertake On-call and emergency response duties as required.
- Regular and effectively communication with the customer teams
- Monitoring and tracking procurement activities of EPC Contractor, flag issues to project management team
Skills / Qualifications:
Skills / Qualifications
- Bachelor’s Degree. Qualification is Project Management is preferred.
- 3-6 years in similar works.
Knowledge, Skills and Experience:
- Understanding of Financial and commercial impact of Logistics transactions
- Excellent customer service skills and expectations of delivery by team.
- Ability to work effectively both independently and as part of a team.
- Experience using computers for a variety of tasks.
- Competency in Microsoft applications including Word, Excel, PowerPoint and Outlook.
- Knowledge file management, transcription, and other administrative procedures.
- Ability to work on tight deadlines.
- Understanding of procurement and logistics and previous experience in the same field is a plus
Personal Atttributes:
- Commitment to Safety
- Ability to communicate effectively both orally and in writing; and possess sound analytical skills
- Ability to deal with people in a multicultural environment with tact and diplomacy
- Ability to solve problems and be service-oriented
- Ability to use initiative and have the capacity to work under pressure
- Ability to work on own initiative as well as working as part of a team
Company Overview:
Wood is a global leader in engineering and consultancy across energy and the built environment, helping to unlock solutions to some of the world’s most critical challenges. We provide consulting, projects and operations solutions in more than 60 countries, employing around 40,000 people. www.woodplc.com
Diversity Statement:
We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.