Wood Plc Hiring for Project Coordinator Job at Dubai Full Time

• Liaising with various parties to gather and share relevant information.
• Maintaining records, documentation and confidentiality of information
• Maintaining and monitoring project plans, project schedules, work hours, budgets and expenditures.
• Organizing, attending and participating in stakeholder meetings.
• Documenting and following up on important actions and decisions from meetings.
• Preparing necessary presentation materials for meetings.
• Undertaking project tasks as required.
• Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project.
• Coordinate, facilitate meetings where appropriate and distribute minutes to all project team members.
• Create a project management calendar for fulfilling each goal and objective
• Acts as logistics focal point for nominated project in relation to the movement of personnel. Oversees crew change operations in line with rotations, planned schedules.
• Providing administrative support as needed:
• Responsible for liaising with PMT team and customer teams for site specific inductions
• Responsible for liaising with all other departments to ensure scheduling of personnel travel is in accordance with project requirements.
• Reacts quickly to last minute changes in planned personnel logistics in a calm yet efficient manner.
• Monitoring of employee flight tickets, hotels, medicals, inductions and visas due to expire to ensure validity is kept at all times.
• Maintaining the mobilization tracker and ensuring data are up to date at the highest standard and in line with emergency response procedures.
• Ensuring Audit requirements are met for employee folders
• Manage all administrative processes including the issuing of joining instructions; maintain accurate records and filing.
• Prepares report as required.
• Undertake On-call and emergency response duties as required.
• Regular and effectively communication with the customer teams
• Monitoring and tracking procurement activities of EPC Contractor, flag issues to project management team

Skills / Qualifications:

• Bachelor’s Degree. Qualification is Project Management is preferred.
• 3-6 years in similar works.

• Understanding of Financial and commercial impact of Logistics transactions
• Excellent customer service skills and expectations of delivery by team.
• Ability to work effectively both independently and as part of a team.
• Experience using computers for a variety of tasks.
• Competency in Microsoft applications including Word, Excel, PowerPoint and Outlook.
• Knowledge file management, transcription, and other administrative procedures.
• Ability to work on tight deadlines.
• Understanding of procurement and logistics and previous experience in the same field is a plus

• Commitment to Safety
• Ability to communicate effectively both orally and in writing; and possess sound analytical skills
• Ability to deal with people in a multicultural environment with tact and diplomacy
• Ability to solve problems and be service-oriented
• Ability to use initiative and have the capacity to work under pressure
• Ability to work on own initiative as well as working as part of a team

Company Overview:

Diversity Statement: