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Overview / Responsibilities:
Key Role Specific Responsibilities:
Wood is currently looking for a Mobilisation Administrator with experience in a similar role to join our office in Dubai, UAE.
Key Role Specific Responsibilities:
- Serve as the first point of contact for all new hires joining the company.
- Ensure all pre-employment criteria are met prior to employee mobilizing.
- Ensure all relevant mobilization documents are valid & received prior to employee mobilization.
- Enter, update & manage online or manual employee database trackers, mobilization status tracker, visa trackers, mob / demob list, contact details list, Master roster etc.
- Maintain data integrity; ensure data is correct and consistent and regularly always updated.
- Update ER cards & any other mobilization related travel document on regular basis and share it with the employees on time-to-time basis.
- Provide miscellaneous administrative support as required by PM’s & mobilization team where it is connected to P&O function
- Maintain online filing system and overall confidentiality levels associated.
- File and organize employee personal documents both hard and soft copy.
- Audit personnel files to ensure compliance with ISO filing standards.
- Coordinate & book travel and accommodations for new joiners
- Ensure to check the validity & applicability of all flights in line with the global travel policy.
- Work within the Mobilization team and cross functionally as required
- To provide admin support to our Client, including mobilization plans for in-country staff
- Coordinate IT arrangements critical for Asset Team delivery
- Coordinate travel and desk moves for Asset Team personnel
- When required attend meetings for minute taking and issue of MoM’s
- Own and update Asset Team Holiday Tracker
- As required, update office space tracker and coordination of desk moves for Asset Team
- Issue Asset Team Communications
- As required, ensure timesheets are correct and submitted on time
- Support effective collaboration between personnel from different department functions within Asset Team
Skills / Qualifications:
- Attention to detail and accuracy
- A pro-active attitude
- Personal integrity and trustworthiness
- Strong client relationship
- A willingness to treat all people with respect, integrity and consistency
- High levels of initiative and “get up and go” to manage own work flow to meet objectives
- A capacity for persistence and resilience and patience in a sometimes challenging environment
- An appreciation of the value of team work and willingness to work as part of a team, providing support for other team members as required
Company Overview:
Wood is a global leader in engineering and consultancy across energy and the built environment, helping to unlock solutions to some of the world’s most critical challenges. We provide consulting, projects and operations solutions in more than 60 countries, employing around 40,000 people. www.woodplc.com
Diversity Statement:
We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.
