West CAP Looking for Office Administrator at Dubai Full Time

Sonder is revolutionizing hospitality through innovative, tech-powered service and inspiring, thoughtfully designed accommodations combined into one seamlessly managed experience. Officially launched in 2014 and headquartered in San Francisco, Sonder is making a world of better stays open to all with a variety of accommodation options — from rooms to suites and apartments — found in more than 30 cities spanning eight countries and three continents. Sonder’s innovative app empowers guests by making self-service features and 24/7 on-the-ground support just a tap away. From simple self check-in to boutique bathroom amenities, we bring the best of a hotel without any of the formality.

We are looking for an Office Administrator with a unique set of skills to join our team in our Dubai office to help build out new processes, efficiencies and best-practices to streamline how we work.

If you’re ready for an evolving and fast-paced environment that is focused on delivering amazing guest experiences, we’d love to hear from you!

AT SONDER YOU WILL:

• Manage and process all incoming bills / Invoices related to the business and all of its operational activities
• Handle any deliveries, ensuring a smooth running of our day to day facilities including ordering IT equipment and stationary for the office, along with dealing with other related queries and requests.
• Work with the HR team to provide an excellent on-boarding experience for all new employees.
• Be the first point of call for technical issues and office requests
• Liaise with facility management vendors, including cleaning, maintenance, catering and security services
• Assist with housekeeping quality audits and inventory checks in our units to ensure that hospitality standards are met consistently and robust feedback to our vendors is relayed in a timely fashion
• Assist with inventory duties such as receiving deliveries and tracking linen/consumables
• Maintenance and organization of working spaces including office, storage closets, warehouse and others, as assigned
• Coordinate with IT department on all office equipment and ensure proper tracking is in place
• Manage office G&A budget, ensure accurate and timely reporting
• Partner with HR to update and maintain office policies as necessary
• From time to time travel to multiple Sonder properties throughout the local market, as required
• Handle an important part of the Data Management systems within the Ops department, setting a standard of consistency and accuracy to help streamline some of our processes.
• Plan in-house or off-site activities, like parties, celebrations and conferences
• Be an eager participant of any daily Ad-hoc Admin tasks

WHAT WE LOOK FOR:

• Work fluently in Excel/GoogleSheets and the full Office/Google suite of applications
• Business-fluent written and spoken English.
• Previous work experience in a similar administrative role
• A confident and approachable personality
• Ability to work to deadlines, manage a busy workload and prioritize tasks.
• You’re a self-driven person with a holistic approach having a belief that no one and nothing gets left undone or behind.
• A strong relationship builder, able to work with Senior team members

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.