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- Manage all accounting transactions not handled by the Shared Service Centre.
- Provide support to all aspects of the business by collecting, tracking, and maintaining accurate financial records.
- Ensure that all accounts are fully reconciled at each point i.e. AP,AR, Bank reconciliations and all BS accounts.
- Liaise with auditors in handling statutory audit.
Job Description Global: Accountant
RESPONSIBILITIES AND DUTIES:
Description
Frequency
1
BANK & CASH
Post all Bank Payment Vouchers (Cheque Payments)
Monthly
Post Transaction from Bank Statements
Daily
Respond to Bank related queries
Weekly
Bank Reconciliations
Monthly
Respond to Bank queries
Case by Case
Maintain Petty Cash
Monthly
2
SALES
Release Sales orders on hold
Daily
Post non stock item related sales invoices
Monthly
Sales cut off data
Quarterly
Prepare Order report for Month End
Monthly
Sales Report-QAD vs BI reconciliation
Monthly
3
COGS
Reconcile ledger with GL
Monthly
4
INVENTORY
Confirm ALL inventory transactions have been posted
Monthly
GIT Accruals- Non ICO vendors
Monthly
Ensure GRNS have been submitted for AP-vouchering
Liaise with Customer Service to reconcile GRNs with Vouchered Receipts
Weekly and monthly
Reconcile GL and Inventory/Stock Report/
Monthly
Inventory Aging
Monthly
5
ACCOUNTS RECEIVABLE
Confirm all payment received has been matched and posted- Update MEA bank Log
Daily
Agree Aged AR to G/L
Monthly
Issue Credit Notes and Debit Notes
Case by Case basis
Maintain Schedule of Customer Deposits/ PDCS/LCs
Weekly
Customer List Maintenance
6
PURCHASE / ACCOUNTS PAYABLE
Receive and review Supplier invoices and obtain necessary approvals- Trade and Non Trade Invocies
Daily
Vendor invoice coding
Daily
Liaise with Vendors/ respond to Vendor Queries
Daily
Follow up on timely Vendor payments
Weekly
Confirm all purchases have been posted
Weekly
Agree Aged AP to G/L
Monthly
Vendor Reconciliations
Weekly
Review GRNS and liase with CS to answer subsequent queries from Shared Service Team
Weekly
Reconciliation of Freight/Accrued Freight Accounts
Monthly
Supplier List Maintenance
7
FIXED ASSETS
Update Schedule for NEW acquisitions
Monthly
Agree Fixed Asset Schedule to G/L
Monthly
Asset Balances
Monthly
Accumulated Depreciation Balances
Monthly
Post all FA related JVs
Monthly
8
INTER-COMPANY
Respond to IC queries and provide reconciliation when required
Monthly
Maintain schedule of Intercompany Interest
Monthly
AERCO, US-RPA , Watts Asia Pacific & Blucher Recharges
Monthly
Payroll bookings
9
JOURNALS
Accruals and Prepayments Journals
Monthly
Post Recurring Journals
Monthly
Post all OPEX related Journals
Monthly
Maintain amortization schedules for prepayments
Monthly
Post All Adjustment Journals
Monthly
Pass lease entries
Monthly
10
ITEM CREATION
Update Cost , Price and Vendor details of items in QAD
Daily
11
Balance Sheet Reconciliations
Monthly/ Quarterly
12
Liaise with both Internal and External Auditors to complete Statutory and internal Audits
Annual
13
Filing of VAT Returns
Quarterly
14
Assist Financial Controller with Monthly/Quarterly Reporting in HFM
Monthly/Quarterly
15
Create new vendors via BPMC
Case by Case basis
16
Other Adhoc Reports
Daily/ Monthly/ Quarterly
17
Update FX for Singapore QAD
19
Statutory Audits
Handle statutory Audits
Annual
