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We are Looking for an energetic and capable administrative secretary specialized with marketing & administrative skills to assist us with office administration.
To ensure success as an administrative secretary, you should possess excellent communication skills and demonstrable experience in a secretarial role being organized in performing a wide array of administrative duties.
To ensure success as an administrative secretary, you should possess excellent communication skills and demonstrable experience in a secretarial role being organized in performing a wide array of administrative duties.
Responsibilities:
- Reporting to management and performing secretarial duties.
- Processing, typing, editing, drafting, updating assigned reports and documents.
- Assisting with a variety of administrative tasks including copying, faxing, taking notes and making travel plans.
- Answering phones in a professional manner, and routing calls as necessary.
- Assisting in Marketing activities as well as other departments with administrative tasks as per required.
- Attending, Sorting and distributing mail, leads/ inquiries over calls, whats app/ emails and assign to related department.
- Filing documents, as well as entering data and maintaining databases.
- Monitoring over all staff attendance & leave records in assistant to Payroll/HR department.
- Monitor & keep records of all incoming and outgoing assets from Office premises.
- Manage products samples inventory, expected samples tracking, incoming & out going samples records.
- Directing internal and external calls, emails, and faxes to designated departments.
- Provide excellent customer service in greeting clients and visitors with a positive, helpful attitude, assisting in meeting their requirements.
- Helping maintain workplace security by issuing, checking badges company details as necessary and maintaining visitor logs.
- Arranging and scheduling appointments, meetings, and events.
- Monitoring office supplies and ordering replacements.
- Preparing facilities and arranging refreshments for events, if required.
- Observing the best business practices and etiquette.
Requirements:
- Associate’s or bachelor’s degree in related field.
- Prior experience in administrative, marketing admin / related field.
- Experience with all administrative & clerical procedures.
- Consistent, professional dress and manner.
- Excellent written and verbal communication skills.
- Competency in Microsoft applications including Word, Excel, and Outlook & social media.
- Good time management and problem solving skills.
- Able to contribute positively as part of a team, helping out with various tasks as required.
- Current UAE resident is preferred. (on Parent or Husband Sponsorship)
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