Walkers Global Hiring for Corporate Services Administrator Job at Dubai Full Time

THE FIRM

Walkers is a leading international law and professional services firm providing legal, corporate and fiduciary services to global corporations, financial institutions, capital market participants and investment fund managers. With a global presence spanning the Americas, Europe, the Middle East and Asia, we advise on the jurisdictions of Bermuda, the British Virgin Islands, the Cayman Islands, Guernsey, Ireland and Jersey.

Walkers treat everyone as the intelligent grown-ups they are. We take a grown-up approach to getting the job done – trusting and empowering our people to deliver consistently, and enabling them to succeed. Diversity is our secret weapon – it’s the sheer breadth of Walkers people that makes us who we are – gathered from across the globe and fluent in languages, jurisdictions and cultures that help us to mirror our clients and keep our own thinking in tune with the world we operate in.

THE ROLE

Based in the Dubai office, the Corporate Services Administrator will be responsible for the review of business as assigned by the Senior Vice President of Corporate Services or other senior members of the Corporate Services team, the administration of companies and partnerships in accordance with Company policy and such other responsibilities as Senior Management shall from time to time determine.

Corporate Services Administrators are required to be responsible for the administration of their own large portfolio of companies and partnerships, working closely with the relevant responsible attorneys within Walkers.

JOB DUTIES

• To assist with the incorporation of ADGM and DIFC entities, including liaising with clients, drafting documents and completed the ADGM/DIFC portal applications
• To deal with day to day correspondence and administrative matters from attorneys, clients and external service providers relating to the assigned portfolio (the “Portfolio“) of companies and partnerships, originating responses and updating and providing registers and documents as required
• To prepare and file corporate documents with government agencies
• To interpret board and shareholder resolutions and agreements and update the corporate records accordingly
• To maintain internal databases and systems including ViewPoint
• To conduct due diligence in respect of new directors, shareholders and related third parties in liaison with the Compliance Department
• To review all invoices in relation to the Portfolio and liaise with the client regarding payment of the same
• To follow-up on outstanding accounts receivable within agreed time-frames
• To deal with all administrative aspects of closing an entity within the Portfolio, including requesting final invoices, updating ViewPoint, and liaising with the client and Attorney as appropriate
• Such other tasks as Senior Management or the Director of Corporate Services may request from time to time
• This position has no supervisory responsibilities, however the Corporate Services Administrators will be expected to mentor, train and offer guidance to more junior members of the team.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

COMPUTER KNOWLEDGE

• Windows/Microsoft Word/Microsoft Excel/Outlook;
• Experience of ViewPoint corporate administration software highly desirable.

EDUCATION and/or EXPERIENCE

• The individual must hold an undergraduate degree
• A minimum of 3 years’ experience in company secretarial position gained from professional firms
• Experience in setting up companies in ADGM and DIFC

PERSONAL QUALITIES/SKILLS

• Excellent written and oral communications skills are essential
• Individual must be highly organized and detail oriented, with strong administrative skills and the ability to multi-task
• The ability to operate with strictest of confidentiality
• Reliability essential
• Fast paced approach
• Ability to work in a team
• Excellent interpersonal skills
• Ability to meet strict deadlines and operate on their own initiative

SPECIAL REQUIREMENTS

• Ability and willingness to occasionally work outside normal working hours/days when requested.

EQUAL OPPORTUNITIES

Walkers global is an equal opportunity employer. Equality and diversity are key to our global identity and an integral part of our goal to continue being an employer of choice. We are committed to a work environment that supports all individuals irrespective of gender, ethnicity, nationality, race, religion, marital status, age, disability, pregnancy, sexual orientation, gender identity or any other applicable legally protected characteristics. We make every effort to ensure that employment opportunities are open and accessible to all purely on the basis of personal ability.

Please note that Walkers will not accept any applications received from agencies at this time. Only candidates selected for interview will be contacted.