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Job Description Roles and ResponsibilitiesManage reception and front desk, and provide personal administrative support tomanagement and the company through conducting and organizing administrative.duties and activities including receiving and handling information.Operate telephone switchboard to answer, screen, providing information, taking messages andforward calls to concern employeeGreet persons entering establishment, determine nature and purpose of visit, and direct or escort.them to specific destinationsFile and maintain records.Provide information about establishment, such as location of departments or offices, employees within the organization or over the phone to customers.Keep a current record of company car log and usage.Monitor mails box pick up, sorting and distribution of mails.Arranging courier services for deliveries and pick up of various documents.Process and prepare LPOs, correspondence, vouchers, or other documents.Schedule reservation for Conference roomMake arrangement for the equipment and stationery for Conference room meetings.Order office supplies such as stationary for the office.Sending and follow ups for facsimile message.Labeling of books, envelopes and other materialsTyping of documents for all departments when needs arises.Printing of reports and proposalsBinding of proposals, project reports and the likesPhotocopying and scanning of various documents for each department.Maintaining orders for office maintenance useMaintenance of First Aid Medical kitRecords and filing maintenance.Updating contact details for company directory phone numbersReservation and booking of car rental, hotel, and flight schedule.Copying of projects to CD and preparation for client’s deliveriesPerform duties such as cleanliness, taking care of plants and straightening magazines to maintain reception area.Handles other administrative works and follow ups Authorities.Attending phone calls and direct to concerned department.Greet staff and the company visitors.Interfaces with Clients, Suppliers, Staff MembersAccountabilities To uphold for confidentiality.RequirementsExcellent verbal and written communication skillsExceptional organizational skillsTalent for effectively interacting with individuals at all levels of the organization.Effectively work with Microsoft Office applications, including.Outlook, Word, Excel and PowerPointAcademic qualification: Bachelor’s DegreeRelevant experience: At least 1 to 2 years working as a secretary or Receptionist.
