Ultimate HR Solutions Hiring for Executive Coordinator (Must with Government or Semi-Government Experience) Job at Dubai Full Time

Executive Coordinator

– Must have working experience with Government or Semi-Government company in UAE

– Mus be available to attend the interview immediately

– Type of Contract – Outsourced

– Contract Duration – 1 Year (Subject to renewal based on satisfactory performance)

Job Summary

The Executive coordinator will provide support to the DG on one-to-one basis and to other staff within the

Office of the DG responsible for governance, partnerships, special projects, risk management, marketing, communications, and international relations.

The Executive Coordinator will also be responsible for overseeing with a team or independently special projects and assignments assigned by the DG.

The ideal individual should have outstanding project management experience and the ability to exercise professional judgment in a variety of situations, with diplomatic written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

The Executive Coordinator should be able to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Job Responsibilities

Executive Support

• Provision of high-level administrative and secretarial support to the DG including but not limited to; supporting the Board of Directors and Management Team on assigned projects;

– preparing nonstandard reports, correspondence, and presentations for the DG

– and overseeing the implementation of decisions nominated by the DG.

• Facilitating the delivery of accurate and timely meetings’ agenda and minutes including the coordination and management of the reporting actions from relevant departments.
• Provide a high-level customer service to both internal and external stakeholders with respect to the DG operational requirements, ensuring legislative requirements are always adhered to;

– Communicates directly, and on behalf of the Director-General with Board members, donors, and others, on matters related to DG’s programmatic initiatives.

• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the DG, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Provides a bridge for smooth communication between the office of the DG and internal divisions, demonstrates leadership in maintaining credibility, trust, and support to management committee and staff.
• Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the DG, some of which may have organizational impact.
• Works closely and effectively with the DG to keep her/him well informed of upcoming commitments and responsibilities and follow up appropriately.
• Successfully completes critical aspects of deliverables with a hands-on approach, including official correspondence, and other tasks that facilitate the DG’s ability to lead the Center effectively.
• Prioritizes conflicting needs; handles matter expeditiously, and proactively, and follows through on projects to successful completion, often with deadline pressures.

Qualifications and Experience

• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Excellent interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors
• Expert level in written and verbal communication skills in English and Arabic
• Demonstrates proactive approaches to problem-solving with strong decision-making capability and emotional maturity
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of client service and response
• Ability to achieve high-performance goals and meet deadlines in a fast-paced environment
• Forward-looking thinker, who actively seeks opportunities and proposes solutions
• Ability to translate English and Arabic documents and draft professional executive communication material

Education and Experience Requirements

• Bachelor’s degree required and master’s degree is preferred
• Strong work tenure: five to ten years of experience supporting C-Level Executives, preferably in an international non-profit organization
• High degree of Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and Social Media platforms.
• Knowledge of Project Management software and project tracking
• Knowledge of VIP protocol and communication

Job Types: Full-time, Permanent, Contract
Contract length: 12 months

Ability to commute/relocate:

• Dubai: Reliably commute or planning to relocate before starting work (Required)