Tips and Toes Middle East Hiring for Department Coordinator Job at Dubai


  • Full Time
  • Dubai

Tips and Toes Middle East

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Job Title : Department Coordinator

Reporting To: Retail Category Manager

Department: Retail Category Management

Purpose of Position

  • Serves as lead facilitator for department planning and decision making and is responsible, within defined scope, for the day-to-day operation of a department.
  • Be the point of contact by linking Key stake holders, internal departments, and customers.
  • To support the department with data management and coordination with other key departments and stake holders.
  • Help the Retail Category Manager and other colleagues in the department in organizing events as and when required
  • Follow up and collect details or data from suppliers, vendors or internal departments as per set timelines.
  • Ensure complete support and coordination to the department peers in order to achieve the department goals and targets.

Qualifications Required

  • High School Degree / Graduate

Experience Required

  • 2 Years of experience (Preferably)

Auxiliary Requirements

  • Time management and ability to meet deadlines
  • Excellent verbal and written communication skills
  • Ability to multitask
  • Problem-solving skills
  • Proactivity and self-direction
  • Strong Interpersonal skills
  • Good Data Management Skills
  • Effective Calendar Management Skills
  • Excellent Follow up skills
  • Proficiency in MS Office Suite & Outlook.
  • Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
  • Professional discretion and confidentiality

Key Responsibilities

  • Analyze and coordinate daily department activities to achieve established goals.
  • Maintain department calendar and ensure to meet deadlines.
  • Greeting visitors/vendors/Clients and directing them to the appropriate parties.
  • Handling basic office duties, such as answering and routing phones, responding to emails, data entry, and reporting.
  • Prepare meeting agenda, schedule departmental meetings and distribute minutes.
  • Coordinate and organize department related special events.
  • Assist in budget preparation and expense management activities.
  • Assist Manager in scheduling conference calls / meetings and making all arrangements including travel as per need.
  • Supporting department employees by facilitating interdepartmental communications and interactions between internal and external parties.
  • Prepare and maintain the expense reports for freelance team as and when needed
  • Maintain all department information, confidential and secure.
  • Respond to work requests from department staffs in timely and accurate manner.
  • Assist Manager in preparing and maintaining meeting materials, business presentations and other department files.
  • Adhere to company policies and regulations
  • Provide general administrative and clerical support.
  • Call for messengers and ship packages when necessary
  • Perform data collection, analysis and reporting to Manager for decision making purposes.
  • Analyzing and coordinating the overall department activities to achieve its targeted goals.
  • Draft letters, correspondence, memos, charts, documents, tables, graphs, and plans as requested.
  • Create and execute PowerPoint presentations for training and analysis purposes.
  • Maintain positive working relationships with department staffs and customers.
  • Perform ad-hoc duties as assigned by Manager.
  • Working one on one with retail sampling team and gather trail data and analysis

Job Type: Full-time

Salary: AED4,500.00 – AED5,500.00 per month

COVID-19 considerations:
Wear mask and observe safe distance

Ability to commute/relocate:

  • Dubai: Reliably commute or planning to relocate before starting work (Required)

Experience:

  • Department Coordinator: 2 years (Preferred)
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