ThinkMarkets Hiring for HR Administrator Job at Dubai Full Time

Company Description

ThinkMarkets is a global financial technology company, specializing in providing multi-asset trading solutions to thousands of clients around the world. With our flagship ThinkTrader platform, we make it available for our clients to trade the world 24-hours a day. Our mission is to bridge the gap between traders, investors, and platforms by allowing access to global markets and thousands of products thus providing our clients the ability to trade the world in the palm of their hand. We use the latest technologies to give traders seamless access to our proprietary trading platforms.

The Role

ThinkMarkets is seeking a diligent, detail-orientated and personable Administrator to join its’ HR team.

Reporting into the Head of HR, the successful candidate will support the HR department with all related operational processes including, but not limited to, recruitment, employee onboarding and offboarding, data maintenance and performance management. The ideal candidate for this role is extremely efficient, inspired by execution excellence, highly professional at all times and demonstrates outstanding attention to detail. This role will require you to be a collaborative team player who possess a can-do positive and helpful attitude. The HR Administrator will work across HR undertaking tasks on both a scheduled and ad-hoc basis. You will be adaptable and able to cope with change and short-notice requests with high urgency. This is a rewarding role for the right individual, and an opportunity to learn and to observe how impactful a small but dynamic HR function can be within an established global financial services firm.

Responsibilities:

• Support the global recruitment function, including but not limited to: updating job descriptions, maintaining job boards, arranging interviews,
• Manage HR administration for new joiners and leavers;
• Prepare new starter packs and create electronic new joiner files ensuring all documentation is completed to a high standard and filed accordingly;
• Conduct pre-employment background checks, collect copies of documentation prior to start date, review the completed checks and follow up with any discrepancies in a timely manner;
• Manage new starter onboarding process prior to joining and organize welcome meetings on the first day with the new starters to run through documentation, housekeeping and right to work checks;

• Prepare and issue any other documentation needed for the end to end employee lifecycle including internal transfers, change in roles etc.;
• Monitor all employee queries received into the team mailbox/es and ensure timely response, escalating queries where necessary;
• Produce reports and org charts where necessary;
• Assist with the administration of inbound/outbound relocations of employees;
• Support with the preparation of work visas where appropriate;

• Maintain cleanliness of office and liase with third-party vendors when issues arise
• Maintain adequate office supplies, equipment, and inventories
• Coordinate incoming and outgoing deliveries and route mail correctly
• General administrative housekeeping duties, such as scanning, printing, filing and archiving;
• Participate in projects to improve processes and practices within the team and assist in the implementation of these initiatives;

• Assist with the general office management duties for the Dubai office;
• Fulfil any additional / ad hoc duties as required to meet the needs of the business.
• Maintain accurate and confidential digital and hard copies of HR and Employee records
• Provide administrative support in meetings, including, but not limited to: note-taking, generating HR and recruiting reports, updating labor agreements and employee contracts, supporting payroll administration, etc.

Requirements:

• Bachelor’s or Master’s degree in Human Resources;
• 2+ years of experience in a generalist HR support role, ideally in the Financial Services industry;

• Considerable understanding of different role profiles and of how to spot a high-quality candidate among a large base of applicants;
• Excellent and compelling verbal and written communication skills and style, and an excellent telephone manner;
• Ability to keep and maintain confidential and secure records and information;
• Strong knowledge of Microsoft packages including Outlook, Word, Excel, PowerPoint;
• Ability to work in a fast paced, responsive environment;

• Strong attention to detail and excellent organizational skills;
• Committed and flexible approach to work;
• Natural ability to develop and maintain good working relationships at all levels;
• Demonstrable experience with building an exciting employer brand will be considered a benefit;
• Previous experience using an ATS, or a candidate management tool preferred but not required (preference for experience with BambooHR;

• The ideal candidate will be CIPD qualified or working towards their CIPD or other Human resources recognized qualification.