ThinkMarkets Hiring for Executive Assistant Job at Dubai Full Time

ThinkMarkets is a global financial technology company, specializing in providing multi-asset trading solutions to thousands of clients around the world. With our flagship ThinkTrader platform, we make it available for our clients to trade the world 24-hours a day. Our mission is to bridge the gap between traders, investors, and platforms by allowing access to global markets and thousands of products thus providing our clients the ability to trade the world in the palm of their hand. We use the latest technologies to give traders seamless access to our proprietary trading platforms.

The Role:

The candidate would be the first point of contact person and would require providing essential support to the Managing Director ensuring excellent communication skills at all times.

Responsibilities:

• Provide administrative support to Senior Leadership by sitting in on and taking minutes during high-profile meetings, preparing important documents, handling communications between company executives, etc.
• Prioritizing emails, preparing letters and reports, communicating clearly, confidently, and in a professional manner at all levels both internally and externally, ensuring all correspondence and relevant materials are produced in a timely and accurate manner
• Understanding the importance of key meetings, building flexibility into the diary and anticipating needs, arranging meetings, and preparing briefing materials as and when required
• Handle travel, reservation, and meeting requests for the Senior Leadership team
• Handling sensitive information and material with the highest level of discretion and must be willing to travel for meetings and support leadership team.
• Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner
• Coordinate new-hire onboarding procedures with international offices and arrange for necessary training for newly hired employees
• Assist with other ad hoc projects as necessary
• Manage Managing Director’s calendar and assist in all organizational needs
• Support MD with personal tasks such as arrange flights, hotels, restaurants, transportation prepare monthly decks, keep track of expenses etc.

Requirements:

• At least 3 years of experience as an Executive Assistant
• Be very detail-oriented and highly organized
• Exhibit exemplary written/spoken English language skills, including exceptional phone skills
• Proficiency with Microsoft Office Suite
• Prioritization skills that apply to requests and deadlines
• Maintain confidentiality and exemplifies personal and professional integrity
• Ability to work in a fast-paced environment
• Excellent interpersonal, customer service, and time management skills, together with diplomacy, tact, and well-developed organizational skills.
• A valid UAE driver’s license
• Knowledge of the FINTECH sector is desirable
• Previous experience in a customer engagement, administrative or PA role