The Emirates Group Hiring for Executive Secretary Job at Dubai Full Time

Job Purpose: To control and manage the administration of the Department in addition to providing confidential secretarial/administrative services. Supporting the relevant team members with the integration and reconciliation with the Emirates financial systems Job Outline: – Monitor the daily schedule of the Departmental Head/Manager and furnish required information/documentation for meetings/appointments, by co-ordinating with sources within and outside the Department. – Provide secretarial services to the Department by attending to routine administrative paperwork. – Manage incoming mails and telephone calls, action responses, re-direct correspondence and collate to the appropriate person obtaining additional information where necessary. This includes the management of team inboxes – Supervise the Department’s attendance records, overtime claims and verify such claims where necessary and ensure that overtime claims are processed and forwarded to Salary Admin. Department for payment. – Support with the HR administration when the team/department scales each year for the delivery of the Emirates Dubai 7s – Support the relevant team members in ensuring the department is compliant in meeting deadlines for integration with the Emirates financial systems this includes submission of invoices and raising of LPOs – Maintain Petty Cash accounts by verifying authenticity of claims ensuring figures are accurately recorded. Control and handle cash transactions to bring accounts to balance.

Qualifications & Experience: Administration.General administration : 4+ Years 12 Years schooling or equivalent : Secretarial qualification preferable. Atleast 4 years experience in an administrative capacity in a medium or large size company with administrative skills. Must be fully competent in MS Office applications. Fluency in spoken and written English, pleasant telephone etiquettes and the ability to prioritise work.

Salary & Benefits: Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotels stays around the world. You can find out more information about our employee benefits in the Working Here section of our website www.emirates.com/careers. Further information on what’s it like to live and work in our cosmopolitan home city, can be found in the Dubai Lifestyle section.