Sunmarke School Hiring for Executive Assistant to Principal at Dubai Full Time

Job Purpose:

The Executive Assistant will have a broad set of responsibilities that range from supporting the Principal directly to supporting the day-to-day operations of the larger School Leadership team. This position requires exceptional organizational skills, attention to detail, and the ability to multitask and prioritize tasks efficiently.

Main Accountabilities:

• To provide first-class executive support to the Principal by executing all tasks and activities relating to the efficient operation of the Principal’s office exercising confidentiality, tact, and diplomacy
• Manage the Principal’s calendar, including scheduling and coordinating meetings and school visits with the school leadership team & parents,
• Liaise between the Principal and other staff within the organization, including the senior leadership team at the school & head office.
• Identify, prepare, and compile necessary materials to ensure the Principal has the appropriate information for meetings, reports, presentations, and special projects.
• Responsible for organizing and maintaining the Principal’s diary, managing e-mail, school communications, distributing minutes, organizing school events, and a range of further administrative responsibilities as required.
• Plan and coordinate meetings, receptions, luncheons, workshops, travel/accommodation, etc.) for completing activities and/or delivering services in accordance with the Principal’s job description.
• Serve as the administrative liaison to the various committees within the school.
• Devising and maintaining office systems, including data management, and filing
• Take notes at meetings or provide general assistance during presentations.
• Screening telephone calls, enquirers and requests, and handling them when appropriate
• Dealing with incoming email, faxes and post, often corresponding on behalf of the Principal.
• Meeting and greeting visitors at all levels of Seniority.
• Organizing and attending meetings and taking dictation and minutes
• Liaise with internal administration and marketing departments to create and implement projects.
• Ensure necessary records and trackers are maintained that can readily provide current, accurate and accessible information.
• Provide senior-level administrative support to the Principal through the facilitation of communication on their behalf (follow-up with letters, memos, reports, e-mail, and telephone calls)
• Act as liaison between the Principal and staff to ensure appropriate coordination and follow-up on day-to-day issues
• Own and improve existing processes that support the School Leadership team; and
• Support the Principal with various ad-hoc projects and other administrative duties as needed.

Job Specification:

• A graduate in any discipline, preferably in Business Administration with a minimum of 6 years of professional administrative experience working effectively in a dynamic and cross-functional environment.
• Experience in a school or an education sector in the UAE is preferred but not essential.
• An excellent communicator, both written and verbal, and have experience building interpersonal relationships with diverse audiences.
• Possess a high degree of professionalism, tact, and integrity, as well as a profound respect for the confidentiality of the documents and communications involving the organization.
• Have strong organizational, problem-solving, and data-gathering skills and can handle multiple shifting priorities.
• Meticulous with an attention to detail and accuracy in matters of proofreading, document processing, and relaying messages.
• Can work both independently and as part of a team, exercising a strong work ethic and dedication to completing work on a timely basis; and
• Flexible, resourceful, and adaptable to changing needs and demands, and willing to work longer hours as circumstances require.
• Can work effectively and can manage and prioritize multiple projects and tasks simultaneously.
• Good technical understanding and should be able to grasp, understand & use various software & tools.
• Strong computer skills with demonstrated proficiency in Word, Excel, PowerPoint etc.
• Sound judgment and ability to maintain confidentiality.
• Strong Project Management skills.