SPEC Oil & Gas Hiring for Procurement Officer at Dubai Full Time

Essential Duties & Responsibilities:

· Requesting quotations from various suppliers for the requisitions from Vessels, Commissioning department, Project Material from Project MTO etc.
· Get approval from requester, to enter Purchase Order for processing and liaise with supplier for delivery.
· Tracking Shipment and notify Vessel Agent for clearance and delivery onboard.
· Arranging Trailer, Truck & Crane requirements for Yard/commissioning dept projects and Vessel Mob-Demob support etc.
· Crew change notification to Vessel Agent for all vessel crews on operational mode.
· Co-ordination with Logistics Manager for preparing Project/Vessel/Agent contact list.
· Vessel Crew/Passenger List in order to advice vessel clearing agent for the clearance.
· Preparing Proforma Invoice, Packing List and Delivery Note for project item movements from yard to project site and DG/NDG Letter for shipments.
· Drafting letters and faxes, Scanning documents for shipment clearance authorization purpose.
· Arranging Port pass for incoming personnel to our yard and vessels.
· Follow-up for Safety Certificates after Quality testing prior vessel mobilisation.
· Preparing and sending required documents to Vessel Clearing agents and Clients in order to get permission for vessel in foreign waters.
· Providing all documentation required by the client in a timely and professional manner.
· Handling of documents as per document control guidelines and approved templates.
· Performs such other duties as assigned.

Essential Work Skills:

· General office administration, including assisting Logistics Manager.
· Should possess good communication and interpersonal skills and ability to interact with staff of all level.
· Good convincing and bargaining power
· Ability to communicate both verbally and written with all parties.
· Ability to work effectively individually or in a team environment and to handle multiple projects simultaneously.
· Strong organization and administrative skills.

Academic Requirements/Experience:

· Graduate in any Discipline with minimum of 4 years local experience.
· Should possess good communication and knowledge of local market and international markets
· Ability to work under pressure and effectively both individually or in a team environment.