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-Excellent career growth
-Flexible working hours
Our client is the exclusive agent and wholesale distributor of several high-quality brands in chocolates and confectionery. They operate mainly and directly in the Gulf Council Countries (GCC).
The Job
Our client is looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks.
Your responsibilities will include :
HR support: Maintaining clear files for each staff; Processing requests such as vacation requests.
Sales support: Maintaining items list and price list; Providing the sales with quotations and sales proposals as per their request.
Purchase support: Communicating with suppliers; Following up to get the required papers from them. Secure production schedules and shipping dates with them.
Import support: Fill out the required forms online to approve food items with Municipalities.
Export support: Communicating with foreign agencies to secure the papers required for export.
Secretarial tasks are as follows:
Working closely with Team Executives as well as other support functions to provide proactive and effective general administrative assistance across a diverse range of tasks.
Scheduling and coordinating meetings.
Providing other organizational support such as ordering supplies and equipment.
Handling data entry tasks and collating and updating information into the system.
Assisting in filing and scanning of documents.
Providing ad hoc administrative support to the team as required.
Administering leave records, and medical and insurance claims.
Photo editing using Adobe Photoshop.
Ideal Candidate
Skills required:
You have at least 2 years experience as an Admin Assistant or HR officer or Logistic coordination role, ideally within the Consumer and Retail industry.
You have excellent in writing English for professional communications.
You have good skills in Excel.
You are familiar with Photoshop.
You demonstrate a high level of resilience
You are a strong team player who can manage multiple stakeholders
You are adaptable and thrive in changing environments
Ref: MAG2IYW7V9
