Signature Hotel Hiring for Executive Secretary to the General Manager Job at Dubai Full Time

Job Description:

• Deals with incoming and outgoing mail daily and distributes promptly.
• Takes incoming processing of all outgoing telephone calls promptly and courteously per standard procedure.
• Handles and manages the General Manager’s calendars; and arrangements as required
• Attends and takes minutes for the Department Heads Meeting.
• Develops and maintains office procedures and systems and ensures smooth operations with a tracing system tracing.
• Ensures that all incoming external reports are issued in a timely promptly to all management and staff in a spirit of teamwork and efficient administration of hotel administration, Department Heads of accounts due.
• Prepares, assembles and distributes various reports GM’s compiles compiled by the GM’s
• Keeps GM’s calendar constantly updated to facilitate appointment and meeting schedules.
• Establishes and maintains various filing/records/database of business contacts, traces pending items and follows up as appropriate.
• Functions as an administrative link between and among all levels of hotel employees, guests, and external contacts to ensure that all parties receive the relevant information.
• Prepares complimentary vouchers as individual departments and business contacts request and keeps an updated record master file.
• Sends accurate replies to all guest comments and feedback signed and approved by GM’s.
• Prepares the monthly summary report of guest comments and suggestions.
• Works according to the workload and pressure and is available for overtime when required.
• Performs other duties as assigned by the GM’s

Additional Requirements

• Candidate should preferably have previous experience in a similar role with reputed hospitality organizations.
• Good English communication skills
• Positive attitude and willingness to learn and grow
• Attractive salary and benefits offered for the right candidate. Shortlisted candidates will be contacted.

Job Type: Full-time

Salary: AED4,000.00 – AED5,000.00 per month

Ability to commute/relocate:

• Dubai: Reliably commute or planning to relocate before starting work (Required)

Application Deadline: 30/06/2022