Siemens Healthineers Hiring for Legal PA/Paralegal Job at Dubai Full Time

This is a hybrid role leaning heavily towards paralegal competencies but with a solid demand on PA skills. The position is based in Dubai but as a direct report to the Regional General Counsel, there should be some basic working knowledge of the wider GCC region.

Ideal candidate would be one that can demonstrate working across a sliding scale of complexity, from office management to skilled diary management, to standard paralegal responsibilities, and within specified deadlines.

Responsibilities and Duties

• First point of contact for the Legal Department:
• Primary liaison between the Legal Department and company employees, business partners, attorneys, and all other external and internal parties of all levels.
• Ability to breakdown and understand queries and route accordingly.

• PA to Regional General Counsel:
• Diary/calendar management
• Arrange travel bookings
• Organize day-to-day tasks
• Manage correspondence
• Provide support for assigned projects
• Manage multiple administrative processes within the team and the day-to-day running of the office.
• Supervise and instruct the team assistant.
• Manage integration of new office technologies and systems as appropriate.
• Responsible for on-boarding of new joiners/interns/delegates.
• Prepare quarterly audit reports, presentations, reports, statistical charts and briefings.
• Prepare annual planning budget and monthly budget analysis repor

• Paralegal:
• Draft standard company resolutions
• Issue Powers of Attorney including the management and administration of the “Project Power of Attorney eTool”
• Arrange and (where necessary) attend notary appointments.
• Maintain company registers
• Prepare UBO, KYC and AML documentation.
• Perform legal research and compile summary data from requested references (laws, legal encyclopedias, journals, etc.)
• Account administrator for online research platforms
• Responsible for external counsel retention and mandating

• Document Controller:
• Arrange attestation and legalization of documents as necessary
• Monitor information flow throughout the department from multiple channels
• Organize and maintain paper and electronic files.
• Responsible for the Legal Department document safe.
• Responsible for document requests from inside and outside the company

Required Skills & Qualifications

• Fluent written and oral communication skills in English.
• Significant experience in administrative role reporting directly to upper management ideally within a corporate setting
• Solid drafting skills
• Strong time-management skills and ability to organize and co-ordinate multiple concurrent projects and work well under pressure to tight deadlines
• Proficiency with office productivity tools and an aptitude for learning new software and systems
• Flexible team player, willing to adapt to changes and unafraid of challenges
• Ability to maintain confidentiality of information
• Regional experience

Preferred Skills & Experience

• Arabic and/or German language skills.
• Experience in overseeing budgets and expenses
• Experience in developing internal processes and filing systems
• Legal research skills and the desire to develop understanding of regional law