Shuraa Business Setup Hiring for Administrative Operations Manager Job at Dubai Full Time

Designation: Manager, Administrative Operations

Job Brief

BYSL Global Technology Group has an opening for the position of an Administrative Operations Manager at the organization’s Dubai office. They are seeking out candidates with a dynamic personality and the ability to perform various operational activities independently and efficiently. He will also collaborate with BYSL Global’s Development Studio at Dhaka, Bangladesh to drive informed decisions and execute strategies. Join them to be a part of a global leader in tech and retail upholding their legacy of efficiency and excellence.

Job Responsibilities

• Act as one of the first key persons to establish the group’s regional headquarter

• Ensure smooth running of all financial and administrative operations

• Prepare monthly Financial Reports and submit to the management showing overall operating progress and financial position of the company

• Perform a variety of clerical tasks, such as generating and distributing memos, letters, spreadsheets, forms, and documents; and sorting and distributing incoming mail as well as respond to incoming communications, such as phone calls and emails

• Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for the supplies

• Liaise with local vendors and service providers to ensure the smooth running of the business within the UAE

• Be responsible for maintaining HR records, managing the staff visa/residence application processes

• Monitor compliance with mandatory deadlines and actions in accordance with the UAE law

• Ensure all new documents and paperwork are filed and logged properly in the system

• Custodian of confidential documents and responsible for management and circulation of the same between stakeholders

• Maintain professional relationships with local banks and facilitate matters relating to account opening and operations with local banks in the UAE

• Ensure banking and commercial operations such as Import, Export and Logistics are carried out timely and smoothly

• Responsible for human resources management including recruitment, training, performance management and employee relations

• Answering third-party requests from banks, auditors, tax authorities, insurances, quarterly VAT filings, preparation, and communication of financial reports

• Support the company’s bookkeeping for everyday business expenses and operations within the UAE, and other general business expenses. Prepare month-end reports and receipts for the company’s accountants

• Maintain protocols for the Top Management during their visits

• Ensure internal compliance, and develop systems for secure and efficient operations

• Provide daily, weekly and monthly reports to the Top Management

Job Requirements

• Minimum 4-5 years’ proven work experience in UAE as an Office Manager or Office Administrator or relevant experience

• Proficient in Workflow Automation Tools, Productivity Applications, Google Workspace, Microsoft Office, and ERP Software

• Exceptional verbal and written communication, organizational and multitasking skills

• Have a proficient and professional image and excellent interpersonal skills with the ability to effectively interact with internal and external business partners and staff at all levels

• Uses sound judgment and problem resolution skills

• Ability to work autonomously and in a team environment

• Fluency in English and Arabic language

Job Type: Full-time