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Job DescriptionResponsible for providing secretarial support to the supervisor of the assigned office.ResponsibilitiesKey Responsibilities of the roleKey Responsibilities of the role Corresponding Key Activities performed by the roleSchedulingControling the conduct of all general affairs which affects the supervisor of the assigned officeServing as a primary contact for persons seeking appointment with supervisors, arranging such appointments to avoid unnecessary interruptions to supervisor’s schedule and referring visitors or telephone callers to subordinate personnel, as necessaryCorrespondenceOpening and screening incoming mail and re-routing it to other units for action, where appropriateComposing replies to correspondence for supervisor’s signatureHandling routine queries personallyMaintaining confidentiality of information and correspondence for the supervisor’s signatureTaking and transcribing a variety of correspondence and compiling periodic reports on board instructions from supervisorDocumentation & ReportingProviding routine information from records to other organizational units, as requestedMaintaining knowledge and records of current Hospital policies and proceduresEstablishing and maintaining a variety of files and other office systems necessary for the performance of the workAdministrative WorkHandling minor administrative matters, based on knowledge and judgment of Hospital regulations, procedures and policiesCompleting project assignments as requestedQualifications Bachelor Degree in Administration or equivalent Secretarial School Diploma (NLT 2 years curriculum) or equivalent
