JOB SUMMARY: Responsible for the clerical and other administrative support to the Regional Chief Executive Officer. Supervise and Coordinate with other department secretaries for any job-related issues. Takes care of Chief Executive Officer office requirements including requisition and control of supplies utilizing it in efficient manner.PRINCIPAL CONTACTS: In contact with co-secretaries and administrative staff for day to day work. In contact with patients/relatives and external officers as designated by the Chief Executive Officer.3.0. DUTIES AND RESPONSIBILITIES: Collects incoming mails, sorts, and arranges it on the table of the CEO.Responsible for arranging schedule of the meetings, appointments (internal and external) and follow up of the same with the department concerned and the CEO.Follows up action points with responsible or designated persons.Transcribes minutes of the meeting conducted by the CEO.Composes business correspondences such as faxes, e-mails, or memos as directed by CEO.Assists patients with their needs and inquiries by coursing them to related offices, as required.Answers telephone calls and screens them before transferring to the C.E.O. or other related service departments.Requests office supplies and other materials necessary for daily operations.Prepares duty roster, and magcard validation checking of staff assigned under CEO.Keeps and maintains filing of documents in the office.Sorts, and distributes of all outgoing communications making sure it reaches concerned staff on time.Oversees the office of CEO in harmonious, orderly and tidy arrangement.Renders other duties assigned by the Chief Executive Officer from time to time. JOB SPECIFICATIONS:Education: Graduate of Secretarial Course or higher is preferred.Experience: 5 years minimum as Secretary in a reputable organization. Knowledge/Skills: With broad knowledge in clerical practices, administrative functions, rules, and regulations. Expertise in good dealing with patients and colleagues. Computer literate with 90% accuracy and speed of 45 words per minute in typing skills. Knowledge of stenography is an advantage. Equipment Operated: Computer and printer, typewriter, fax and photocopy machines. Languages: Proficiency in English is essential, and Arabic, Tagalog OR any western language is preferred. Personal Requirement: Must have integrity, initiative, evidence of good health and grooming, good moral character and right conduct, strong and pleasing personality.