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Specific Task List & Periodic reports:
Authorities:
Skills:
Job Summary:
Under the direction of the immediate supervisor, administers the operations of a store. Receives, verifies, and sells goods. Provides information to and assists customers. Prepares purchase requisitions. Maintains inventory. Maintains files and prepares reports.
Under the direction of the immediate supervisor, administers the operations of a store. Receives, verifies, and sells goods. Provides information to and assists customers. Prepares purchase requisitions. Maintains inventory. Maintains files and prepares reports.
Major Responsibilities:
- Processing of Customers LPO once handed over by Sales Coordinator after appropriate approvals and supported documents if require.
- Generating and dispatching the sales delivery order for IT/Inventory related revenues.
- Maintenance of files for all kinds of inventory-related documents as per the department procedures.
- Preparation of all types of Warranty Replacements related documents and reports and sending through email on 10th of every month to concerned persons as per the company policy.
- Preparation of Warranty Replacement Summary on monthly basis and submit to Operations Department for verification and confirmation.
- Filling of all above-mentioned and inventory/stores related documents as per the department policies and regulations.
- Maintaining, dispatching and In-Charge of inventory/stores on daily basis.
- Issuance of inventory Item through ZOHO to operations department after fulfilling all the supporting documents or approval if required.
- Posting of return items to supplier (faulty) and take follow-up from the supplier for the units which is under warranty.
- Prepare Purchase Order/Request for Operations Materials/IT after receiving the supporting documents.
- Prepare monthly inventory report.
- Pending Customer LPO reports to VP on demand.
- Monitor Quantity of available stock and placed the order as per the requirement once it reaches to re-order level.
- Preparation of GRN of the new shipment and after completing documentation handover to Chief Accountant.
- Preparation of Petty Cash Summary as per the instruction from Chief Accountant.
- Follow-up with the Suppliers for the existing and new orders.
- Assisting to Chief Accountant for the preparation and Sending SIM Operators for Deactivation on 25th of every month.
- Maintaining of Testing Warehouse report which is to be sent to Head of Operations on 10th of very month.
- Preparation of Customer Trial Warehouse report which is used to send to Operations Department to take follow-up from the trial customer and it is send on 10th of every month.
- Assisting Chief Account for the verification of Sales Commission Summary on quarterly basis.
- Preparation of Sales Revenue report and sending to CFO monthly for his records.
- Preparation of LPO Summary Report on weekly basis and handover to Chief Collection Officer for payment follow-up.
- Preparation of Credit Notes once faulty/unused/spared units returned from Operations Department with supporting documents.
- Verification of Cost Ledger report on monthly basis.
- Verification of SIM Operators bill on monthly basis and by calling SIM Operators for any discrepancies and to get a Trouble Ticket and follow-ups.
- Preparation of Warranty Replacement Summary on monthly basis.
- Any other work-related task assigned by the HoD that may arise.
Specific Task List & Periodic reports:
- Ensure whether all entries related to JD has posted in software for the month.
- Report of Obsolete and slow moving goods. Deadline 5th of following month.
- Report on goods lying with supplier for warranty replacement. Deadline 5th of following month.
- Report on goods with operation department for testing and warranty replacement. Deadline 5th of following month.
- Report on defected goods not sent for replacement. Deadline 5th of following month.
- Record keeping (filing); Physical and Digital:
- GRN, SRN, Delivery notes, Supplier Invoices, Contract Copies, Purchase Orders and Debit Notes if any.
Authorities:
- Custody of Stock & Store Key.
Skills:
- Previous experience in similar role.
- Ability to deal with transactions from different stakeholders (suppliers, customers & employees) and can manage them.
- Good communication skills.
- Good organizational skills and ability to work to deadline.
- High level of accuracy.
- To be discipline, reliable and trustworthy
- Ability to work cooperatively and collaboratively with all levels of employees, management, and External agencies to maximize performance, creativity, problem solving, and results.
- Minimum Educational Qualification: Bachelors Degree.
- Minimum Experience: 3-5 Years UAE Experience is mandatory.
- Monthly Salary: AED 4,000 Monthly.
Candidates who can join immediately will be preferred.
