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ResponsibilitiesThe Executive Assistant/Office Manager is responsible for maintaining a clean, organized, and well-run office environment where our client co. & their team can all best deliver on their goalsThey are seeking a friendly and enthusiastic individual to take on this role on a permanent basisBe creative to provide the best working environment for the teamAct as an ambassador for the company with all visitors and vendors, helping in a professional and pleasant manner, providing a reliable and dedicated serviceWork with key stakeholders to run facilities and office projectsAssist in onboarding new employees as they join; conduct office onboarding and first-day tourBe the point person for on-site IT in collaboration with the Europe -based IT team: Ensure WiFi, video conferencing units, and laptops are operational and repaired if malfunctions ariseLoad new laptops with company software and track all the locations of all local IT inventoryEnsure the security of the office space and make sure doors are locked at the end of the dayMaintain in-office records: labour law posters, HR documents, Health and Safety records, etcImplement and manage policies and procedures for optimal use of the space in collaboration with HR, Comms, and Office teamsHelp the team with travel plans when needed itWork with People and Comms functions on the development of well-being practices at workAssist with coordinating New York and company-wide social eventsOther miscellaneous tasks, as directed by the Senior Team.QualificationsA friendly, confident, and approachable manner; able to put people at ease and to work with people from different backgrounds and experiencesEager about hands-on work and pitching in wherever needed; willing to get your hands dirtyA positive outlook and an energetic style, Excellent time management skillsHigh standards in everything you doThe ability to work autonomously and run tasks soloProactive and able to anticipate issues/risks and plan accordingly; take preventative actionCapacity to deal with a wide variety of different tasks and come up with innovative solutions to challengesPassion for making an impact through creating a work environment where people can thriveStart-up experience worked in a multi-dimensional support role with lots of moving parts for a growing and ever-changing environmentExperience in dealing with the public in a customer-facing or hospitality roleExperience providing a high level of service in an office environment.UAE experience in must. Must have experience in working with C-Suite & Founders.Pref. Available to start immediatleyExcellent Salary + Benefits.
