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The Executive Assistant plays a pivotal role in providing comprehensive administrative and operational support to the Managing Director. This position requires a high level of professionalism, discretion, and efficiency in managing the MD’s schedule, communications, and office functions. Key Responsibilities: Calendar and Schedule Management: Coordinate and manage the MD’s calendar, scheduling meetings, appointments, and events. Prioritize and optimize the MD’s daily, weekly, and monthly schedule. Communication: Serve as the primary point of contact between the MD and internal/external stakeholders. Manage and respond to emails, calls, and other communications on behalf of the MD. Draft, edit, and proofread correspondence, presentations, and reports. Meeting Coordination: Organize and coordinate meetings, including preparing agendas, materials, and minutes. Ensure timely distribution of relevant information to meeting participants. Travel Arrangements: Plan and coordinate domestic and international travel for the MD, including flights, accommodations, and ground transportation. Provide necessary travel documentation and itineraries. Confidentiality: Handle sensitive and confidential information with discretion and professionalism. Maintain confidentiality in all communications and interactions. Administrative Support: Perform general administrative tasks, including filing, record-keeping, and data entry. Prepare and submit expense reports on behalf of the MD. Project Assistance: Assist in the planning and execution of special projects and initiatives. Conduct research, gather data, and prepare reports to support decision-making. Office Management: Ensure the efficient operation of the MD’s office by managing supplies, equipment, and facilities. Liaise with other departments to facilitate effective collaboration. Problem Solving: Anticipate and address issues that may arise in the MD’s workflow. Implement effective solutions to challenges and provide support in decision-making processes. Qualifications: Bachelor’s degree in Business Administration, Management, or a related field (preferred). Proven experience as an executive assistant or in a similar role. Exceptional organizational and multitasking skills. Strong written and verbal communication skills. Proficient in office software (Microsoft Office suite, Google Workspace, etc.). Ability to work independently and handle multiple priorities with attention to detail. Discretion and professionalism in handling confidential information.
