Log In
Sign Up
Job Summary
The Project Manager overseas a number of various GEMS Strategic Projects, ranging from New Schools and Extensions to Organisational Change projects in alignment with the GEMS strategic roadmap.
Key Accountabilities
Project Planning
Define the scope of the project in collaboration with senior management
With the VP – Programme Directorate’s leadership, define the project governance structure for each strategic project.
Create a detailed work plan which identifies and sequences the activities needed to successfully complete the project
Determine the resources (time, cost, equipment, etc) required to complete the project
Develop a schedule for project completion that effectively allocate the resources to the activities
Review the project schedule with senior management and internal stakeholders directly impacted by the project activities; maintain and revise the schedule as required on an ongoing basis.
Determine the objectives and measures upon which the project will be evaluated at its completion
Matrix Management
Manage the project team according to the practices of the Programme Directorate’s project methodology.
Ensure that the project team receive an appropriate orientation to the project/s
Maintain close co-ordination and supervision between project resources to ensure seamless delivery of the project/s as per scheduled timelines.
Lead, manage and motivate project teams to ensure delivery of project/s.
Mentor team in methodology and consulting excellence, encouraging best practice in project management and project planning.
When required, provide day to day support and guidance to any additional Project Manager’s onboarded, providing team support, alignment to departmental processes and mentoring opportunities for own personal development
Project Control
Support the VP – Programme Directorate to deliver accurate Programme reporting across a broad range of strategic projects.
Prepare project progress reports on the project/s for the New Schools Management team.
Monitor New School budgeted project expenditures
Monitor cash flow projections and report actual cash flow and variance to senior management on a regular basis (monthly)
Ensure that all financial records for the project are up to date
Manage risks and plan for contingencies to ensure minimal impact on deliverables, establishing a transparent communication process to escalate, manage and resolve issues.
Identify and manage internal dependencies across GEMS functions and with external suppliers and regulators where appropriate.
Project Implementation
Execute the project according to the project plan
Develop forms and records to document project activities
Ensure that all project information is appropriately managed and documented in accordance to policy.
Monitor the progress of the project and make adjustments as necessary to ensure the successful completion of the project
Update stakeholders in the organization on the progress of the project
Review the quality of the work completed with the project team on a regular basis to ensure that it meets project standards
Project Evaluation
Ensure that the project deliverables are on time, within budget and at the required level of quality
Evaluate the outcomes of the project as established during the planning phase
Support the VP – Programme Directorate to identify areas for project process improvement
Support the VP – Programme Directorate to implement project management best practice standards where required
Support the VP – Programme Directorate to implement required items outlined from Internal Audit reports / feedback
Education
Minimum of degree qualification from a recognised University.
At least a PMP or any relevant Project Management qualification is essential.
Experience
At least 4+ years of experience as a Project Manager in a related field.
Proven track record in leading complex projects of change in a fast paced environment.
Command of common office tools (e.g. Microsoft office suite, visio, outlook)
Experience and ability to use Microsoft project.
