PIPECARE Hiring for Personal Assistant Job at Dubai Full Time

· Handles electronic mails – read, comprehend and sort emails which need immediate attention and response.

· Sorted emails to coordinate with President/Chairman; take dictation if necessary and respond electronically as per his advice.

· Coordinate and/or report all office-related issues to President/Chairman.

· Delegate task / give instructions to HODs and employees on behalf of the President/Chairman (via email or verbally)

· Responsible for maintaining corporate confidentiality

· Responsible to report any malfunctions/ anomalies and irregular activities to Top Management

· Receiving/Accommodating President/Chairman’s guests/VIPs and/or visitors at all levels.

· Drafts general correspondence, hand over for review and do corrections/revisions accordingly.

· Handles and screens incoming calls for the President/Chairman (mobile and land line).

· Attend incoming internal calls (President/Chairman ‘s office).

· Attend and respond to queries of HODs and employees (via internal calls or email)

· Coordinate HR and Accounts related issues to President/Chairman such as approvals for air tickets and hotel reservations and other relevant office issues.

· Handles petty cash fund (President/Chairman’s Office) liquidation and monitor daily balance

· Keeps the President/Chairman’s diary schedule – business and personal meetings i.e. medical, bank meetings, etc

· Take/receive instructions from President/Chairman regarding his personal matters (home, banks, medical and others).

· Bring Up File Updating and Follow Up.

· Constant update of database in order to maintain knowledge of all corporate & personal contacts (all contact information for the President/Chairman – business & personal).

· Indexing/Arranging of files and documents in order for easy identification and traceability Travel Plan Arrangement for President/Chairman (air ticket and hotel reservations and arrangement of meeting schedules abroad delegate this task if necessary).

· Attend internal meetings; record Minutes of the Meeting, transcribe and submit for review.

· Initiates corrective action when required.

· Support on drafting Job Offer and EC preparation specifically for sensitive and confidential post

· Receive general task assignment from Executive VP and execute accordingly.

· Represent Top Management during absence within the delegated capacity.

· Issue corrective actions once identified and approved.

· Issue official correspondence on behalf of the President/Chairman when necessary.

Job Type: Full-time

Salary: AED3,000.00 – AED7,000.00 per month

Ability to commute/relocate:

• Dubai: Reliably commute or willing to relocate with an employer-provided relocation package (Required)

Application Deadline: 05/08/2022