Personal Assistant to the Chief Operating Officer Full Time

Job Summary
ROLE: Personal Assistant to the Chief Operating Officer – Rixos and All Inclusive Collection “SE, GCC, SA”. Ready for a career move and be part of a dynamic team? We are looking for a new talent to play a vital role in our Executive team working alongside a fantastic team.
What is in It for You:
Employee benefit card offering discounted rates in Accor worldwide
Learning programs
Opportunity to develop your talent and grow within your property and across the world!
Ability to make a difference through our Corporate Social Responsibility activities, like Planet21.
Main Duties and Responsibilities:

Excellent knowledge of dealing with MS Office applications (Windows XP).
Establishment of proper business correspondence, memoranda, reports, and forms, including those of a confidential nature.
Maintaining a filing system for diverse data, memorandums, and correspondence:
Establishment of minutes of meetings and transcribe dictation from the Chief Operating Officer – Rixos and All Inclusive Collection “SE, GCC, SA”
Answering and channeling phone calls, arranging and reminding appointments for the Chief Operating Officer – Rixos and All Inclusive Collection “SE, GCC, SA”
Receives and screens office callers’ and visitor’s schedules and sets up appointments.
Receives, opens, and sorts all incoming mail; dispatches outgoing mail.
Sees proper handling, use, and maintenance of office equipment and supplies; sees to cleanliness and maintenance of own area and COO office.
Performs duties common to all Department Heads and other duties as may be assigned.
Administers the distribution, filing, and necessary information flow of the Duty Manager Reports.
Makes sure that all memos are channeled through the office in order to check the “copies to” and to inform the necessary departments if not already made.
Keeps trace for daily briefings, follow-up, and important information; to be prepared for the Chief Operating Officer – Rixos and All Inclusive Collection “SE, GCC, SA”
Makes regular proposals to the General Manager about new ideas, internal problems, etc.
In the absence of the Chief Operating Officer – Rixos and All Inclusive Collection “SE, GCC, SA” establishes in the form of short notes daily reports about major happenings in the hotels for his/her information.
Regarding the proper information flow is familiar with the organization chart of the hotel and the relevant flow of information.

Qualifications

Bachelor’s Degree in any field or a Diploma in vocational hospitality
2-5 years experience in a 4 or 5-star Hotel