Peak DWC LLC Hiring for Project Coordinator at Dubai Full Time

1. Managing the calendar of booked events, allocating the team of photographers and videographers for the shoots

2. Communicating with clients (brides) prior to an event to finalize the shooting time and schedule, shooting ideas and mood board, location, logistics, and a list of sub-contractors, such as decorators, event planners, etc.

3. Creating a MEMO based on the discussion with the client, sharing the MEMO with the client

4. Communicating with the decorators and event planners prior to the event to finalize the crane allocation, schedule, and paperwork

5. Preparing necessary documents and forms for the shoots (including applying for drone permits, and shoot approvals)

6. Communicating with the Crane team: booking, sharing all necessary information, discussing crane allocation at the event, collecting raw materials

7. Communicating with the team, creating a new Whatsapp group for every upcoming event, sharing all necessary information about the shoot

8. Coordinating the logistics and transportation for the shoots, booking drivers, allocating memory cards for the cranes and the freelancers, sending reminders about PCR tests and other documents and important information

9. Collecting and backing up all raw photo and video materials from the shoots

10. Managing the editing schedule and timely delivery of ready edited photo and video materials together with the Head of Photography and the Head of Videography

11. Performing partial videography Quality Control

12. Collecting and backing up ready photo and video materials

13. Delivering ready photo and video materials to the partners and clients

14. Receiving and managing client feedback

15. Keeping the database of the contacts of all the clients

16. Signing confidentiality and other agreements with freelancers and subcontractors, keeping up-to-date records of all company-related documents (Passport and visa copies, medical insurances, drone license, trade license, importation code, employee contracts, confidentiality agreements, letters issued for employees, etc.), keeping the track of employee vacation time

17. Sending seasonal messages to the database of clients

18. Receiving printed albums, performing Quality Control, and arranging delivery with Aramex

19. Working on logistics for the shoots outside of UAE (applying for visas, arranging transportation and accommodation, etc.)

20. Finding suppliers for smooth operations

21. Resolving complaints effectively

22. Executing responsible decision making

Skills

Brilliant organization and time-management skills to manage all recurrent operations effectively

Professional communication skills, fluent in English, preferably Russian-speaking

Team management and leadership skills

Good conflict resolution skills

Strong decision making in critical situations

Preferably on own visa or family/husband’s visa