Moody’s Investors Service Hiring for Administrative Assistant Job at Dubai Full Time

The purpose of the job is to provide administrative support to members of the organisation and provide backup, as needed.

• Travel & Entertainment
  

Assist in arranging travel for team members including air, rail, car service and hotel and conference registrations taking care to be mindful of deadlines and working to ensure that the most economical options are taken advantage of. Organising visa applications for travelers in accurate and timely manner. Ensuring all bookings are compliant with our T&E policies and guidelines.

• Expenses
  

Timely and accurate preparation and submission of T&E reports for each team member supported, ensuring that company policies have been followed and that proper and organised documentation is provided to support the report.

– Ensure all receipts are included from staff

– Monitor and inform manager if anybody has not given ALL their receipts

– Screen for any inconsistencies adhering to the T&E policy.

– Expense reports need to be monitored monthly for approval by their managers, if approvals have not been done within the month, please inform your manager.

– After reports have been approved by the manager, paper copies to be brought to accounts.

– Ensure client billable portions of expenses are invoiced.

– Assist finance where necessary.

– Escalate any problem cases to your manager.

• Meeting Co-ordination
  
  Assist in process meeting requests for team including setting up appointments, reserving conference rooms, requesting security passes for guests, arranging for teleconference numbers, refreshments, handouts, etc.

• General Administrative Support
  
  Provide general secretarial support to include copying, scanning and spreadsheet work. Acquire and maintain a good understanding of Moody’s business, and particular business line being supported, in order to provide optimal customer service.

• Phone Coverage
  

Answer all phones promptly and in a pleasant and professional manner. Take detailed messages and deliver them without delay to the intended party or assist callers by redirecting them to another available party who can help them. Co-ordinate with back-up admins to ensure that all phones on board are covered at all times.

• Administrative Back-Up
  
  During vacations and times of absence, provide back-up in order to ensure uninterrupted flow of operations with regard to support staff, technology and all office issues.

• Liaison
  
  As needed, assist team members by acting as liaison to Facilities with regard to equipment and building issues.

• Other
  
  May be called upon to take on additional responsibilities and/or perform other tasks as assigned.

• 3-5 years related experience working in a corporate environment
• Basic working knowledge of, and skill in, the Microsoft Office Suite including Outlook, Word, and Excel.
  • OUTLOOK: In CALENDAR, ability to create and modify appointments using the planner; in E-MAIL, the ability to create, send and forward email
  • WORD: ability to create and modify basic communications
  • EXCEL: ability to create and modify basic spreadsheets
• Good organization skills
• Excellent phone manner
• Excellent verbal and written communications skills
• Ability to multi-task and adapt to shifting priorities
• Strong orientation toward teamwork
• Requires moderate supervision

Sales OU

Moody’s is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender expression, gender identity or any other characteristic protected by law.

Moody’s (NYSE: MCO) is a global integrated risk assessment firm that empowers organizations to make better decisions. Our data, analytical solutions and insights help decision-makers identify opportunities and manage the risks of doing business with others. We believe that greater transparency, more informed decisions, and fair access to information open the door to shared progress. Moody’s combines international presence with local expertise and over a century of experience in financial markets. Learn more at moodys.com .

At Moody’s, we’re taking action. We’re hiring diverse talent and providing underrepresented groups with equitable opportunities in their careers. We’re educating, empowering and elevating our people, and creating a workplace where each person can be their true selves, reach their full potential and thrive on every level. Learn more about our DE&I initiatives, employee development programs and view our annual DE&I Report at moodys.com/diversity

Moody’s Analytics provides financial intelligence and analytical tools supporting our clients’ growth, efficiency and risk management objectives. The combination of our unparalleled expertise in risk, expansive information resources, and innovative application of technology, helps today’s business leaders confidently navigate an evolving marketplace.